Section 1-413. RECORDS MAINTAINED BY AGENCIES

 

413.1Each agency shall make and maintain records pertaining to each request for information, including copies of correspondence. The record(s) shall be filed by individual request.

 

413.2Each agency shall maintain a file, open to the public, which shall contain copies of all letters of denial.

 

413.3Where the release of the identity of the requester or other identifying details related to the request would constitute a clearly unwarranted invasion of personal privacy, the agency shall delete identifying details from the copies of the documents maintained in the public files.

 

413.4Each agency shall also maintain records permitting annual reporting of the following information:

 

(a)Total number of requests made to the agency;

 

(b)The number of requests granted and denied, in whole or in part;

 

(c)The number of times each exemption was invoked as the basis for non­disclosure;

 

(d)The names and titles or positions of each person responsible for the denial of records and the number of instances each person was involved in a denial; and

 

(e)The amount of fees collected, and the amount of fees for duplication and search waived by the agency.

 

413.5On or before the 31st day of December of each year, each agency shall compile and submit to the Secretary its report covering the fiscal year concluded the preceding September 30th pursuant to the provisions of this section and on other matters relating to agency compliance with the terms of the Act.

 

413.6With respect to appeals pursuant to § 412, the Secretary shall maintain records reflecting the number of appeals taken, the results of the appeals, and the number of times each exemption was invoked as the basis for non-disclosure.

 

source

Final Rulemaking published at 24 DCR 6211, 6218-19 (January 27, 1978); as amended by Final Rulemaking published at 52 DCR 52, 61 (January 7, 2005).