Section 1-805. ADVANCE OF FUNDS

 

805.1The head of an agency or his or her designated representative may authorize to any person entitled, a portion of the total expenses to be incurred for official business up to eighty percent (80%) of the total estimated expense.

 

805.2An advance to a traveler shall be chargeable to the appropriation or grant available for the payment of the travelers expense.

 

805.3An advance may be requested by a Request and Authorization for Official travel (FMS 431).

 

805.4This amount shall be sixty dollars ($60) per day for each full day of travel plus one hundred percent (100%) of registration fees, if those fees are due and payable by the traveler.

 

805.5After the request has been approved, a payment voucher (FMS 430) shall be properly prepared and submitted together with the FMS 431 to the agency for processing.

 

805.6The payment voucher shall bear the traveler’s signature and current telephone number.

 

805.7If travel is necessary to attend a conference, seminar, or symposium, a summary of literature received concerning same shall be attached to the request and authorization for official travel.

 

805.8When requesting payment of an advance, all documents, properly prepared and approved, shall be submitted to the agency no later than fifteen (15) calendar days prior to the date the advance is needed.

 

805.9No advances shall be processed to travelers who submit documents in less than fifteen (15) calendar days prior to the date the advance is needed, unless expeditious processing is authorized by the head of the agency.

 

source

Final Rulemaking published at 32 DCR 1337, 1341-42 (March 8, 1985),as amended by Final Rulemaking published at 33 DCR 7296, 7297 (November 21, 1986).