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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 1. MAYOR AND EXECUTIVE AGENCIES |
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Chapter 1-8. DISTRICT OF COLUMBIA EMPLOYEES TRAVEL AND RELATED EXPENSES |
Section 1-807. RECOVERY OF ADVANCE
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807.1Where an advance is made for travel on official business, it shall be the responsibility of the traveler to ensure that a Travel and Related Expense Voucher (FMS 432) is prepared and submitted to the authorized official within seven (7) calendar days after the traveler returns to his or her official duty station.
807.2If the amount advanced is less than the amount of the voucher, the traveler shall be paid the difference.
807.3If the amount advanced is more than the amount of the voucher, the traveler shall refund the excess within seven (7) calendar days after returning to his or her official duty station. The refund, payable by check or money order to the D.C. Treasurer, shall accompany the travel voucher.
807.4If the amount advanced is equal to the amount of the voucher, the voucher nevertheless shall still be completed and submitted within seven (7) calendar days.
807.5In the event of cancellation or indefinite postponement of authorized travel, the traveler shall refund the advance to the authorizing official within three (3) working days after the cancellation or postponement.
807.6If the check in payment of the advance has not been deposited, the check shall be returned to the authorized official.
807.7If the check in payment of the advance has been deposited, the traveler shall secure a replacement check or money order payable to the D.C. Treasurer for the full amount.