Section 11-Y206. SUBMITTING COMMENTS OR FILING DOCUMENTS ELECTRONICALLY OR BY E-MAIL

 

206.1 This section includes provisions for the public to file documents electronically through the Interactive Zoning Information System (IZIS) and by e-mail with the Office of Zoning. It also permits the Office of Zoning to serve orders and notices by e-mail.

 

206.2 The submission of any comments electronically following the procedures set forth in this section constitutes filing for all purposes under these rules.

 

206.3 Comments may be submitted electronically through IZIS or by e-mail; except that no comments shall be submitted into the record electronically after 9:00 a.m. on the day of the hearing.  

 

206.4   All comments submitted electronically through IZIS shall:

 

(a)Contain the name, mailing address, telephone number, and e-mail address of the person filing it; and

 

(b) Describe the nature of the documents (for example, “Comments in Support,” “Comments in Opposition,” or “General Comments”).

 

206.5 All comments submitted by e-mail shall:

 

(a)Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

 

(b)Describe the nature of the documents (for example, “Comments in Support,” “Comments in Opposition,” or “General Comments”);

 

(c)Include the case number and case name in the subject line of the e-mail; and

 

(d)Be sent to [e-mail].

 

206.6 The filing of any documents electronically following the procedures set forth in this section constitutes filing for all purposes under these rules.

 

206.7  All documents to be filed electronically through IZIS or by e-mail shall be in portable document format (PDF) and shall not be filed after 9:00 a.m. on the day of the hearing.  

 

206.8 All documents filed electronically through IZIS shall:

 

(a)Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

 

(b)Contain the case number assigned by the Office of Zoning; 

 

(c)Describe the nature of the documents (for example, “Letter in Support,” “Letter in Opposition”, or “Request for Party Status”); and

 

(d)Not exceed the maximum allowable size of eight (8) megabytes.

 

206.9 All documents filed by e-mail shall:

 

(a)Include the name, mailing address, telephone number, and e-mail address of the person filing it;

 

(b)Describe the nature of the documents (for example, “Letter in Support,” “Letter in Opposition”, or “Request for Party Status”);

 

(c)Include the signature of the originator;

 

(d)Contain no more than ten (10) pages;

 

(e)Include the case number and case name in the subject line of the e-mail; and

 

(f)Be sent to [e-mail].

 

206.10 All filings submitted through IZIS on or before 11:59 p.m. shall be recorded as being received on the same day.

 

206.11 All e-mail filings sent between 12:01 a.m. and 5:00 p.m. on any Office of Zoning business day shall be recorded on the date it was received.

 

206.12 The filing date for an e-mail filing received between 5:01 p.m. and 12:00 a.m. shall be recorded on the next business day.

 

206.13 The date and time recorded in the correct Office of Zoning electronic mailbox at [e-mail], shall be conclusive proof of when it was received.

 

206.14 Parties shall be responsible for monitoring their e-mail accounts and for opening e-mails.

 

206.15 The Office of Zoning shall serve orders and notices by e-mail to any party who provides an e-mail address. The party is responsible for ensuring that the Office of Zoning has an accurate, up-to-date e-mail address.

 

206.16 Any notice required by D.C. Official Code § 1-309.10(c)(4) to be provided to affected ANCs, the Commissioner representing the affected single member district, and the Office of ANCs (“notice recipients”) may be provided by electronic or first-class mail; provided, that the notice shall be by first-class mail unless a notice recipient agrees in writing to receive future notifications through e-mail.

 

206.17 A notice of an application shall constitute the notice required by D.C. Official Code § 1-309.10(b) and starts the time period for the affected ANC to review the application and submit its written report pursuant to D.C. Official Code § 1-309.10(d).

 

 

authority

§ 1 of the Zoning Act of 1938, approved June 20, 1938 (52 Stat. 797, as amended; D.C. Official Code § 6-641.01 (2012 Repl.)).

source

Final Rulemaking published at 63 DCR 2447, 3500 (March 4, 2016 – Part 2); as amended by Final Rulemaking published at 63 DCR 10932 (August 26, 2016); as amended by Final Rulemaking published at 64 DCR 2791 (March 17, 2017).