Section 11-Z206. SUBMITTING COMMENTS OR FILING DOCUMENTS ELECTRONICALLY OR BY E-MAIL

 

206.1This section includes provisions for the electronic filing of comments and documents through the Interactive Zoning Information System (IZIS) and by e-mail with the Office of Zoning. It also permits the Office of Zoning to serve orders and notices by e-mail.

 

206.2The submission of any comments electronically following the procedures set forth in Subtitle Z §§ 206.3 through 206.5 constitutes filing for all purposes under these rules.

206.3 Comments may be submitted electronically through IZIS or by e-mail; except that no comments shall be submitted into the record electronically after 5:00 p.m. on the day of the hearing.  

 

206.4All comments submitted electronically through IZIS shall:

 

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it; and

 

(b) Describe the nature of the comments (for example, “Comments in Support,” “Comments in Opposition,” or “General Comments”).

 

206.5All comments submitted by e-mail shall:

 

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

 

(b) Describe the nature of the comments (for example, “Comments in Support,” “Comments in Opposition,” or “General Comments”);

 

(c) Include the case number and case name in the subject line of the e-mail; and

 

(d) Be e-mailed to [e-mail].

 

206.6The filing of any documents electronically following the procedures set forth in Subtitle Z §§ 206.7 through 206.12 constitutes filing for all purposes under these rules.

 

206.7All documents to be filed electronically through IZIS or by e-mail shall be in portable document format (PDF) and shall not be filed after 5:00 p.m. on the day of the hearing. 

 

206.8All documents filed electronically through IZIS shall:

 

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

 

(b) Contain the case number assigned by the Office of Zoning;

 

(c) Describe the nature of the documents (for example, “Letter in Support,” “Letter in Opposition,” or “Request for Party Status”); and

 

(d) Not exceed the maximum allowable size of eight (8) megabytes.

 

206.9All documents filed by e-mail shall:

 

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

 

(b) Describe the nature of the documents (for example, “Letter in Support,” “Letter in Opposition,” or “Request for Party Status”);

 

(c) Include the signature of the originator;

 

(d) Contain no more than ten (10) pages;

 

(e) Include the case number and case name in the subject line of the e-mail; and

 

(f) Be sent to [e-mail].

 

206.10All filings submitted through IZIS on or before 11:59 p.m. shall be recorded as being received on the same day.

 

206.11All e-mail filings sent between 12:01 a.m. and 5:00 p.m. on any Office of Zoning business day shall be recorded on the date it was received.

 

206.12The filing date for an e-mail filing received between 5:01 p.m. and 12:00 p.m. will be recorded the next business day.

 

206.13The date and time recorded in the correct Office of Zoning electronic mailbox at [e-mail], shall be conclusive proof of when it was received.

 

2016.14Parties are responsible for monitoring their e-mail accounts and for opening e-mails.

 

206.15The Office of Zoning shall serve orders and notices by e-mail to any party who provides an e-mail address. The party is responsible for ensuring that the Office of Zoning has an accurate, up-to-date e-mail address.

 

206.16Any notice required by D.C. Official Code § 1-309.10(c)(4) to be provided to affected ANCs, the Commissioner representing the affected single member district, and the Office of ANCs (“notice recipients”) may be provided by electronic or first-class mail; provided, that the notice shall be by first-class mail unless a notice recipient agrees in writing to receive future notifications through electronic mail.

 

206.17A notice of an application shall constitute the notice required by D.C. Official Code § 1-309.10(b) and starts the time period for the affected Commission to review the application and submit its written report pursuant to D.C. Official Code § 1-309.10(d).

 

 

authority

§ 1 of the Zoning Act of 1938, approved June 20, 1938 (52 Stat. 797, as amended; D.C. Official Code § 6-641.01 (2012 Repl.)).

source

Final Rulemaking published at 63 DCR 2447, 3573 (March 4, 2016 – Part 2); as amended by Final Rulemaking published at 63 DCR 10932 (August 26, 2016); as amended by Final Rulemaking published at 64 DCR 2791 (March 17, 2017).