Section 19-2811. CANCELLATION OF SOLICITATIONS

 

2811.1Prior to the date and time set for opening the bids or proposals, a solicitation may be canceled in whole or in part when the CCO determines in writing that such action is in the Board’s best interest for reasons including, but not limited to, the following:

 

(a)The Board no longer requires the supplies, services, or construction;

 

(b)The Board no longer can reasonably expect to fund the procurement; or

 

(c)Proposed amendments to the solicitation would be of such magnitude that a new solicitation is desirable.

 

2811.2When a solicitation is canceled under subsection 2810.1, notice of cancellation shall be sent to all businesses solicited.  The notice of cancellation shall do the following:

 

(a)Identify the solicitation;

 

(b)Briefly explain the reason for cancellation; and

 

(c)Where appropriate, explain that an opportunity will be given to compete on any resolicitation or any future procurements of similar supplies, services, or construction.

 

2811.3All bids or proposals may be rejected in whole or in part when the CCO determines in writing that the action is in the best interest of the Board.  Every effort shall be made to anticipate changes in a requirement before the date of opening and to notify all prospective offerors of any resulting modification or cancellation to permit offerors to change their offers and prevent unnecessary exposure of bid or proposal prices.

 

2811.4Reasons for rejection of bids or proposals may include, but are not limited to, the following:

 

(a)The supplies, services, or construction being procured are no longer required;

 

(b)Ambiguous or otherwise inadequate specifications were part of the solicitation;

 

(c)The solicitation did not provide for consideration of all factors of significance to the Board;

 

(d)Prices exceed available funds and it would not be appropriate to adjust quantities to come within available funds;

 

(e)The bids or proposals fail to meet the requirements and specifications stated in the IFB or RFP;

 

(f)All otherwise acceptable bids or proposals received are at clearly unreasonable prices, or only one (1) offer is received and the contracting officer cannot determine the reasonableness of the offer price, or no offer has been received from a responsible offeror;

 

(g)Offers received indicate that the needs of the Board can be satisfied by a less expensive article or service than that requested in the solicitation; or

(h)There is reason to believe that the bids or proposals may not have been independently arrived at in open competition, may have been collusive, or may have been submitted in bad faith.

 

source

Final Rulemaking published at 37 DCR 4081, 4092-94 (June 22, 1990).