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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 19. AMUSEMENTS, PARKS, AND RECREATION |
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Chapter 19-43. DISTRICT OF COLUMBIA PUBLIC LIBRARY: PROCUREMENT |
Section 19-4305. USE OF SIMPLIFIED PROCUREMENT PROCEDURES
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4305.1The CCO has the authority to use the simplified procurement procedures set forth in this section for the procurement of supplies, services, books and equipment when the total amount of the procurement does not exceed one hundred thousand dollars ($100,000).
4305.5For each procurement in an amount over three thousand dollars ($3,000) but less than one hundred thousand dollars ($100,000) the CCO shall solicit quotations from at least three (3) sources to promote competition to the maximum extent practicable and to ensure that the purchase is in the best interests of the Library considering price and other factors (including the administrative cost of the purchase).
4305.6The CCO may solicit oral price quotations for procurements over three thousand dollars ($3,000) up to twenty-five thousand dollars ($25,000).
4305.7The CCO shall solicit written price quotations for procurements over twenty-five thousand dollars ($25,000) up to one hundred thousand dollars ($100,000), except as required by Section 4313.
4305.8The CCO shall maintain records of all oral and written price quotations in the procurement file for each requirement. The records shall include the names of the sources contacted, the price(s) and other terms quoted.
4305.9If practicable, three (3) sources not included in previous solicitations for similar items shall be requested to furnish quotations.
4305.10The CCO shall prepare a written justification if it is impractical to solicit more than three (3) sources based on factors set forth in subsection 4305.12.
4305.11The CCO shall follow the provisions in Section 4320 if quotations are solicited from only one source.
4305.12The CCO may consider the following factors when deciding how many quotations will be solicited:
(a)The dollar value of the proposed procurement;
(b)The urgency of the proposed procurement; and
(c)Information received in making recent purchases of the same or similar supplies or services.
4305.13The CCO shall not use simplified procurement procedures when the requirement can be met by using a Library or District-wide requirements contract, a District or Federal Supply Schedule or other required source of supply unless the CCO justifies the rationale in writing.
4305.14The CCO shall ensure that procurements are not split, parceled, divided or purchased over a period of time to circumvent the dollar limitations for use of simplified procurement procedures.
4305.15The CCO shall use the simplified procurement procedure that is most suitable, economical and efficient based on the circumstances of each procurement.
4305.16The CCO shall establish and maintain a simplified procurement procedure source list to include sources for micro-purchases.
4305.17The CCO shall retain records supporting all oral and written quotations for three (3) years.