Section 19-4310. UNPRICED PURCHASE ORDERS

 

4310.1The CCO shall issue an unpriced purchase order only under the following circumstances:

 

(a)When the transaction will not exceed the Library's simplified procurement limit;

 

(b)When it is impractical to obtain pricing in advance of issuance of the purchase order; and

 

(c)When the purchase is for repairs to equipment requiring disassembly to determine the extent of repairs required, material available from only one (1) source and for which cost cannot be readily determined, or supplies or services for which prices are known to be competitive but exact prices are unknown.

 

(d)Services that must begin before the extent of the scope of work is known to include estimated hourly rates and an estimate of the total hours to complete the work to be performed.

 

(e)Supplies needed from a catalog that may not be current, when there is not enough time to verify current prices before ordering.

 

4310.2The CCO shall issue each unpriced purchase order by using a written purchase order form with a realistic price ceiling. The price ceiling shall be an obligation subject to adjustment when the firm price is provided.

 

source

Final Rulemaking published at 55 DCR 493 (January 18, 2008).