D.C. Municipal Regulations (Last Updated: September 13, 2017) |
Title 19. AMUSEMENTS, PARKS, AND RECREATION |
Chapter 19-43. DISTRICT OF COLUMBIA PUBLIC LIBRARY: PROCUREMENT |
Section 19-4321. EMERGENCY PROCUREMENTS
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4321.1The CCO may approve a procurement on an emergency basis if the requirement is essential to the Library's mission to handle an existing emergency situation.
4321.2The CCO shall have the authority to award contracts on an emergency basis for requirements that are essential to the mission of the Library when an emergency condition exists.
4321.3Emergency Procurement procedures shall not be used for long-term contract requirements and the performance of which shall not exceed one hundred twenty (120) days.
4321.4The CCO shall not be required to publicize emergency solicitations or contract awards for emergency requirements.
4321.5The CCO shall take steps to maximize competition by soliciting bids or proposals from as many potential offerors as possible.
4321.6The CCO shall not award emergency contracts on a sole source basis unless the CCO prepares a sole source D&F to justify the sole source in accordance with Section 4320.
4321.7The CCO shall prepare a written D&F to justify emergency procurements. Each emergency D&F shall include the following:
(a) The description of the proposed procurement action;
(b) A description of the emergency;
(c) The estimated value or cost;
(d) A description of the efforts made to ensure that bids or proposals are received from as many potential sources as possible.
(e) A determination that the anticipated costs to the Library will be fair and reasonable; and
(f) Any other relevant facts that support the emergency justification.
4321.8The CCO shall determine the appropriate format to solicit bids or proposals on an emergency basis.
4321.9The CCO shall ensure that each contract awarded under emergency procurement procedures contain clauses, provisions, representations and certifications required by law and these regulations.