D.C. Municipal Regulations (Last Updated: September 13, 2017) |
Title 19. AMUSEMENTS, PARKS, AND RECREATION |
Chapter 19-43. DISTRICT OF COLUMBIA PUBLIC LIBRARY: PROCUREMENT |
Section 19-4362. OPTIONS
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4362.1The CCO may include options in solicitations and contracts when it is in the Library's interests.
4362.2The CCO shall not utilize options in solicitations and contracts if the following exists:
(a)The contractor will incur undue risks;
(b)Market prices for the supplies or services involved are likely to change substantially; or
(c)The option represents known firm requirements for which funds are available unless competition for the option is impracticable once the initial contract is awarded.
4362.3The CCO shall include option provisions and clauses in solicitations when resulting contracts will provide for the exercise of options
4362.4The CCO shall state the basis of evaluation in solicitations, either exclusive or inclusive of options.
4362.5The CCO shall ensure that the contracts with options specify the following:
(a) Limits on the purchase of additional supplies or services, or the overall duration of the term of the contract, including any extension; and
(b) The period within which the option may be exercised. The period shall be set so as to provide the contractor with adequate lead time to ensure continuous production.
4362.6Library contracts for the basic and option periods shall not exceed five (5) years in the case of services, and the total of the basic and option quantities shall not exceed the requirement for five (5) years in the case of supplies. However, statutes applicable to various contracts (such as the Service Contract Act, 41 U.S.C., (1965)), may place additional restrictions on the length of such contracts.
4362.7The CCO shall express options for increased quantities of supplies or services in terms of the following:
(a) Percentage of specific line items; or
(b) Increase in specific line items.