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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 22. HEALTH |
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SubTilte 22-A. MENTAL HEALTH |
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Chapter 22-A36. CHILD CHOICE PROVIDERS - SPECIALIZED SERVICES AND REIMBURSEMENT RATES |
Section 22-A3606. RECORDS AND DOCUMENTATION REQUIREMENTS
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3606.1Each Child Choice Provider shall utilize the Department’s data management system for documenting and billing all services provided pursuant to this chapter.
3606.2Each Child Choice Provider shall maintain all documentation and records in accordance with the Department standards in Chapter 34 of this title, federal and District privacy laws, and the Department’s Privacy Manual.
3606.3Child Choice Providers shall document each service and activity provided pursuant to this Chapter in the consumer’s record in the Department’s data management system. Any claim for services shall be supported by written documentation which clearly identifies the following:
(a) The specific service type rendered;
(b) The date, duration, and actual time, a.m. or p.m. (beginning and ending), during which the services were rendered;
(c) Name, title, and credentials of the person who provided the services;
(d) The setting in which the services were rendered;
(e)Identification of any further actions required for the consumer’s well-being raised as a result of the service provided;
(f) A description of each encounter or service by the Child Choice Provider which clearly documents how the service was provided in accordance with this chapter; and
(g) Dated and authenticated entries, with their authors identified, which are legible and concise, including the printed name and the signature of the person rendering the service, diagnosis, and clinical impression recorded in the terminology of the International Statistical Classification of Diseases and Related Health Problems-10 (ICD-10 CM) or subsequent revisions, and the service provided.
3606.4No Child Choice Provider shall be reimbursed for a claim for services that does not meet the requirements of this section or is not documented in accordance with this section.
3606.5Only a Child Choice Provider that has incurred expenses eligible for reimbursement in accordance with its contract with the Department may bill the Department under this regulation.