Section 22-A3707. SUPPORTED EMPLOYMENT RECORDS AND DOCUMENTATION REQUIREMENTS

 

3707.1Each Supported Employment Program shall establish and adhere to an Employment Record Policy for employment record documentation, security, and confidentiality of consumer information.  The Employment Record Policy shall:

 

(a)Require the Supported Employment Program to maintain all employment records in a secured and locked storage area;

 

(b)Require the Supported Employment Program to maintain secure, clear, organized, and comprehensive employment records for every consumer enrolled in the supported employment program;

 

(c)Set forth requirements for documentation maintained in the employment record;

 

(d)Require that the Supported Employment Program comply with a Documentation and Retention and Disaster Recovery Plan; and

 

(e)Keep Supported Employment documents for a minimum of six (6) years.

 

3707.2The following documents shall be included in the consumer’s employment record:

 

(a) Referral and intake information;

 

(b) Identifying information about the consumer;

 

(c) Appropriate release of information forms;

 

(d) Current IRP which includes the consumer’s employment goals and objectives and identification of supported employment as a medically necessary service;

 

(e) Individualized Work Plan (IWP);

 

(f) Employment and employer contact information;

 

(g) Benefits information such as receipt of Social Security and Temporary Assistance to Needy Families benefits; and

 

(h) Information about referrals to Rehabilitation Services Administration.

 

3707.3Employment Specialists shall document services on a service note, which shall:

 

(a)Describe the employment activities performed to assist the consumer in obtaining employment;

 

(b)Describe what supports were provided to enhance the consumer’s potential for securing employment;

(c)Document the consumer’s response to the employment activities and supports described in the progress note, including the choices and perceptions of the consumer regarding the service(s) provided;

(d)Be signed and dated by the staff member providing the service; and

 

(e) Include the appropriate billing code for that particular service.

 

3707.4The Supported Employment Program will collect supported employment outcome information and provide such data to the Department monthly     and upon request. Outcome data to be collected consists of the:

 

(a)Number of consumers referred and the source of the referral;

 

(b)Number of consumers enrolled;

 

(c)Number of consumers served;

 

(d)Number of consumers employed;

 

(e)Number of inactive consumers;

 

(f)Number of total full-time Employment Specialists;

 

(g)Number of consumers referred to the Rehabilitation Services Administration;

 

(h)Number of consumers participating in education programs;

 

(i)Average number of hours that consumers worked;

 

(j)Average hourly wage paid to consumers;

 

(k)Number of consumers receiving benefits (health, dental, and retirement) from employers;

 

(l)Locations of employers who have hired consumers; and

 

(m)Any other information that the Department requires. 

 

3707.5The Supported Employment program will ensure that a monthly progress note is completed in accordance with the requirements of subsection 3410.7 of chapter 34 of this subtitle, including signature by a Qualified Practitioner.  The monthly progress note will be forwarded to the consumer’s clinical home in a timely manner for inclusion in his or her clinical record.

 

authority

The Director of the Department of Mental Health (Department), pursuant to the authority set forth in sections 104 and 105 of the Department of Mental Health Establishment Amendment Act of 2001, effective December 18, 2001 (D.C. Law 14-56; D.C. Official Code §§ 7-1131.04 and 7-1131.05 (2008 Repl.)).

source

Notice of Final Rulemaking published at 58 DCR 10330, 10337 (December 9, 2011).