Section 22-B1316. TRANSFER BETWEEN PHARMACIES OF PRESCRIPTION INFORMATION FOR REFILL PURPOSES

 

1316.1The transfer of original prescription information for a controlled substance listed in Schedules III, IV, or V for the purpose of refill dispensing is permissible, subject to the requirements of § 1316.3 of this chapter, between pharmacies on a one-time basis only. However, pharmacies utilizing a linked pharmacy system may transfer up to the maximum number of refills permitted by law.

 

1316.2The transfer of original prescription information for a non-controlled substance for the purpose of refill dispensing is permissible subject to the requirements of § 1316.3 of this chapter.

 

1316.3Any authorized transfer of original prescription information between non-linked pharmacy systems for the purpose of refill dispensing shall be subject to the following requirements:

 

(a)The transfer shall be communicated directly between two licensed Pharmacists;

 

(b)The transferring pharmacist shall record on the invalidated prescription, in hardcopy or electronically, the following information:

 

(1)The words "VOID" and "TRANSFER";

 

(2)The name, address, and telephone number of the pharmacy to which it was transferred;

 

(3)The name of the pharmacist receiving the prescription information;

 

(4)For controlled substances, the DEA registration number of the prescriber and of the pharmacy to which the prescription is being transferred and the District of Columbia Controlled Substances registration number, if applicable, of the prescriber and of the pharmacy to which the prescription is being transferred; and

 

(5)The date of the transfer and the name of the pharmacist transferring the information;

 

(c)The pharmacist receiving the transferred prescription information shall reduce to writing the following information:

 

(1)Write the word "TRANSFER" on the face of the transferred prescription;

 

(2)All information required to be on a prescription pursuant to 21 C.F.R. § 1306.05 and this chapter;

 

(3)Date of issuance of original prescription;

 

(4)Original number of refills authorized on original prescription;

 

(5)Date of original dispensing;

 

(6)Number of valid refills remaining;

 

(7)The transferring pharmacy's name, address, and telephone number;

 

(8)Name of pharmacist who transferred the prescription; and

 

(9)For controlled substances, the DEA registration number of the prescriber and the pharmacy from which the prescription was transferred, and the District of Columbia Controlled Substances registration number, if applicable, of the prescriber and of the pharmacy from which the prescription information was transferred;

 

1316.4Direct pharmacist to pharmacist communication is not required between pharmacies utilizing a linked pharmacy system to transfer prescription drug orders or information for dispensing purposes. However, the common electronic file shall contain a complete record of each prescription drug order and refill dispensed, and a hard copy record of each prescription drug order accessed for purposes of refilling shall be generated and maintained at the pharmacy refilling the prescription drug order.

 

1316.5The original and transferred prescription(s) shall be maintained for a period of two (2) years from the date of initial filling in accordance with District of Columbia regulations.

 

1316.6Pharmacies electronically accessing the same prescription record shall satisfy all information requirements as required of a manual prescription transferral.

 

1316.7A pharmacist at the transferring pharmacy may not refill a prescription that has been transferred to another pharmacy.

 

1316.8The use of unified prescription records by more than one pharmacy through a computerized prescription database does not constitute a permanent transfer of a prescription order.

 

authority

Section 19(a)(3) of the District of Columbia Pharmacist and Pharmacy Regulation Act of 1980, effective September 16, 1980 (D.C. Law 3-98; D.C. Official Code § 47-2885.18.01(a)(3)); the District of Columbia Uniform Controlled Substances Act of 1981, effective August 5, 1981 (D. C. Law 4-29; D.C. Official Code § 48-901.01); Mayor’s Order 98-48, dated April 15, 1998; Section 4902 of the Fiscal Year 2002 Budget Support Act of 2001, effective October 3, 2001 (D.C. Law 14-28; D.C. Official Code § 7-731); Section 15 of the District of Columbia Drug Manufacture and Distribution Licensure Act of 1990, effective June 13, 1990 (D.C. Law 8-137; D.C. Official Code § 48-714(a)); and Mayor’s Order 98-88, dated May 29, 1998.

source

Final Rulemaking published at 33 DCR 1046, 1067 (February 21, 1986); as amended by Final Rulemaking published at 53 DCR 10055 (December 22, 2006).