Section 22-B3910. RECORDS RETENTION AND DISPOSAL

 

3910.1Each home care agency shall maintain a clinical record system that shall include the following:

 

(a)Written policies that provide for the protection, confidentiality, retention, storage, and maintenance of clinical records; and

 

(b)Written procedures that address the transfer or disposition of clinical records in the event of dissolution of the home care agency.

 

3910.2If an agency is dissolved and there is no identified new owner, the clinical records shall be stored in a public warehouse within one hundred (100) miles of the District of Columbia or, with the approval of the patient, in the offices of the patient's physician.

 

3910.3Each home care agency shall inform the Department of Health and each patient in writing, within thirty (30) days of dissolution of the agency, of the location of the clinical records and how each patient may obtain his or her clinical records.

 

3910.4A home care agency shall maintain the clinical records of a patient for at least five (5) years after the date of discharge of the patient.

 

source

Final Rulemaking published at 51 DCR 2876 (March 19, 2004).