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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 22. HEALTH |
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SubTilte 22-B. PUBLIC HEALTH AND MEDICINE |
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Chapter 22-B81. PUBLIC BENEFIT CORPORATION PERSONNEL POLICIES: GENERAL PROVISIONS |
Section 22-B8105. CONFIDENTIALITY
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8105.1Policy: The PBC shall protect the confidentiality of information relative to each patient and employee, including but not limited to patients, patient’s families, physicians, payors, and employees. No patient or employee information shall be released without a signed release except where disclosure is permitted by law.
8105.2Confidentiality Procedures:
(a)The following information is relative to employees:
(1)The Human Resources Department shall be the official depository of employee records for the PBC. The Vice President of Human Resources shall be the custodian of Human Resources records. Any request for information regarding an employee must be directed, in writing, to the Vice President of Human Resources or his/her designee;
(2)Appropriate requests for employee information shall be released only with the written consent of the employee, or in accordance with applicable law; and
(3)An employee and/or his/her authorized representative shall have access to review and copy his/her personnel file. Such review must be scheduled in advance with Human Resources.
(b)The following information is relative to patients and others:
(1)The Medical Records Department is the official depository of patient records for the PBC. The Director of Medical Records shall be the custodian of all medical records;
(2)To protect patient privacy, employees must maintain the confidentiality of patient information, including medical records, at all times; and
(3)No patient information or other information not otherwise available pursuant to the Freedom of Information Act (FOIA) shall be given to or discussed with other patients, visitors, unauthorized employees, or any person unassociated with PBC.
(c)The following criteria for press and other public requests for information applies:
(1)Requests for information from the press or other requests from the public or public agencies shall be honored only by the appropriate personnel; and
(2)No one will be permitted to address the media or any other forum on behalf of the PBC except Public Affairs Officers and others authorized by the CEO or the PBC Board of Directors.