Section 22-B8704. TUITION REIMBURSEMENT

 

8704.1Policy: The PBC shall encourage its regularly scheduled employees to seek professional advancement and individual improvement through educational opportunities in job-related fields. As resources permit, tuition shall be reimbursed.

 

8704.2Eligibility for tuition reimbursement is as follows:

 

(a)Full-time employees shall be eligible to receive tuition reimbursement for previously approved college credit courses taken on their own time under the following conditions;

 

(b)Employees pursuing certificate, associate, bachelors, masters, or Ph.D. degree programs are eligible to be reimbursed if job-related; and

 

(c)An employee must be employed for at least twelve (12) months prior to registration for the course for which reimbursement is being sought.

 

8704.3Procedure: Reimbursement shall be made for tuition only when the following procedures are followed:

 

(a)Prior to registration, an employee must submit a curriculum plan request form to Human Resources. Human Resources shall conduct a meeting with the employee and his/her manager to review and establish a formal curriculum plan; and

 

(b)For each course within the plan, the employee must submit a tuition reimbursement request form to the Human Resources. Courses shall be approved in accordance with the curriculum plan. Requests submitted after the semester begins shall not be considered.

 

8704.4Reimbursement shall be made under the following conditions:

 

(a)Upon completion of the course(s), the employee must submit a transcript of grade(s) or certificate accompanied with a paid receipt indicating the tuition cost. A grade of “C” or better for undergraduate courses, and “B” or better for graduate courses, or “pass” when it applies in place of other grading, shall be required; and

 

(b)The employee shall be required to sign a tuition reimbursement loan agreement that shall be forgiven when and if the employee completes one (1) year of additional service.

 

(c)Employees shall receive reimbursement for tuition only up to a maximum of three thousand dollars ($3,000) per academic year (August to August). All other expenses, i.e., books, fees, etc., shall be excluded.

 

source

Final Rulemaking published at 45 DCR 7353, 7398 (October 9, 1998).