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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 23. ALCOHOLIC BEVERAGES |
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Chapter 23-12. RECORDS AND REPORTS |
Section 23-1208. RETENTION AND INSPECTION OF BOOKS AND RECORDS
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1208.1The books and records referred to in this chapter, including the original and duplicate invoices, shall be open to inspection by the Board or its designated agent, and the OTR, during the establishment's approved hours of operation.
1208.2The holders of Manufacturer's and Wholesaler's licenses shall keep and maintain all books and records referred to in this chapter on the licensed premises for a period of four (4) years after the latest transaction recorded in those books and records.
1208.3The holder of a Retailer's license shall keep and maintain all book and records referred to in this chapter on the licensed premises for a period of three (3) years after the latest transaction recorded in those books and records.
1208.4The holder of a Retailer's, Manufacturer's, or Wholesaler's license may maintain its records at a location in the District of Columbia other than the licensed premises with the approval of the Board. Any requested location must: (1) maintain both the original and duplicate invoices; and (2) be available for inspection by ABRA investigators at any time during business hours.
1208.5The holder of a Retailer's license may maintain its original invoices outside of the District of Columbia upon a determination by the Board that good cause exists. However, duplicate invoices must be maintained in the District of Columbia at either the licensed premises or a location approved by the Board and the applicant is responsible for providing the original invoices to the Board within three (3) days of receiving a written request from the Board. Failure to make the original invoices available to the Board within three (3) days of its written request shall constitute a violation of § 1208.1.
1208.6The holder of a Retailer’s, Manufacturer’s, or Wholesaler’s license may store books and records on the licensed premises electronically; provided, that the records are made immediately available at the request of ABRA staff.