Section 27-3217. SUPERVISION OF PROGRESS PAYMENTS

 

3217.1The extent of progress payments supervision, by prepayment review or periodic review, may vary, according to the contractor's experience, performance record, reliability, quality of management, and financial strength, and with the adequacy of the contractor's accounting systems and controls.

 

3217.2Supervision shall be of a kind and degree sufficient to provide timely knowledge of the need for, and timely opportunity for, any actions necessary to protect the interests of the District.

 

3217.3So far as is practicable, all problems relating to costs that are likely to create disagreements in future administration of the contract shall be identified and resolved at the inception of the contract, in accordance with the provisions of chapter 33 of this title.

 

3217.4The contracting officer shall, before approving progress payments, determine the following:

 

(a)That the contractor will be capable of liquidating any progress payments, or that the District is otherwise protected against loss by additional protective provisions in the contract; and

 

(b)The contractor's accounting system and controls are adequate for proper administration of progress payments.

 

3217.5When the reliability of the contractor and the adequacy of the contractor's accounting system has been established pursuant to §3217.4, the contracting officer may approve progress payment requests.

 

3217.6The contracting officer may request an audit review of the contractor's request for progress payment when there is reason to question the reliability or accuracy of the contractor's certification, or if the contracting officer believes that the contract will involve a loss.

 

3217.7Progress payments made under a requirements contract or an indefinite quantity contract shall be administered under each individual order as if the order constituted a separate contract. The contracting officer may treat a group of orders as a single unit for administration of progress payments if each order is subject to the same liquidation rate.

 

3217.8The contracting officer shall ensure that any excess of unliquidated progress payments over the amount permitted by the liquidated rate specified in the contract is promptly corrected through one (1) or more of the following:

 

(a)Increasing the liquidation rate;

 

(b)Reducing the progress payment rate; or

 

(c)Suspending progress payments.

 

source

Final Rulemaking published at 35 DCR 1631 (February 26, 1988).