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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 27. CONTRACTS AND PROCUREMENT |
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Chapter 27-37. TERMINATION OF CONTRACTS |
Section 27-3701. NOTICE OF TERMINATION
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3701.1The contracting officer shall terminate a contract for convenience or default by giving written notice to the contractor. The notice shall be hand-delivered, sent by telegram, or sent by certified mail, return receipt requested.
3701.2When the termination notice is delivered by hand, the contracting officer shall obtain a written acknowledgement of receipt from the contractor.
3701.3If the termination notice is sent by telegram, the contracting officer shall deliver or send a confirming letter to the contractor by certified mail, return receipt requested.
3701.4In addition to the requirements set forth in §3702.2 (termination for convenience) and §3713.2 (termination for default), the termination notice shall state the following:
(a)The contract number and date;
(b)That the contract is being terminated, either for the convenience of the District or for default under the contract clause authorizing the termination;
(c)The effective date of termination;
(d)If the termination is only partial, the extent of termination;
(e)Any special instructions; and
(f)The steps the contractor should take to minimize the impact on personnel if the termination, together with all other outstanding terminations, will result in a significant reduction in the contractor's work force.
3701.5When the termination notice is delivered or sent to the contractor, the contracting officer shall simultaneously deliver or send a copy to the using agency or agencies and to any known assignee, guarantor, or surety of the contractor.
3701.6The contracting officer may amend a termination notice to accomplish any of the following:
(a)Correct nonsubstantive mistakes in the notice;
(b)Add supplemental data or instructions; or
(c)Rescind or modify the notice if it is determined that items terminated had been shipped or completed before the contractor's receipt of the notice.
3701.7An amendment to a termination notice shall be in writing and shall be delivered or sent to the contractor in the manner set forth in this section.