Section 27-4710. PUBLICIZING PROCUREMENT OPPORTUNITIES

 

4710.1The Department may use a variety of methods to publicize a procurement.  The specific method or methods used should be tailored to the particular procurement, taking into account factors such as the size of the procurement, the type of goods or services sought, the urgency associated with the requirement, and the most efficient means of disseminating information in the relevant market.  The methods available to publicize procurement opportunities offered by the Department include:

 

(a)Print advertising;

 

(b)Internet notices;

 

(c)Developing source lists of qualified firms known to supply particular categories of goods or services;

 

(d) Soliciting specific sources through written notices or telephone contacts; and

 

(e) Holding pre-bid or pre-proposal conferences.

 

4710.2The Department shall use its best efforts to provide, either electronically or in a paper format, a copy of solicitations to CBEs which the Department is aware may be capable of providing some or all of the services or goods required by a solicitation. 

 

4710.3The Department shall use its best efforts to provide a copy of all solicitations, other than solicitations issued through its small purchase procedures, to the Department of Small and Local Business Development for distribution to CBE firms listed on the Department of Small and Local Business Development’s website that may be capable of providing some or all of the services or goods required by a solicitation. 

 

4710.4The Department shall conduct outreach and provide information to CBEs on at least an annual basis. 

 

4710.5In addition to publication or other method of publicizing the procurement opportunity described in subsection 4710.1, unless otherwise specified in this chapter, including as provided in subsection 4722.5, the Department shall also compile a list of at least three (3) vendors that the Department reasonably believes are qualified to provide the services or goods specified in a solicitation and shall provide those vendors with a copy of the solicitation.  If the Department is unable to locate at least three (3) potential vendors, the Department shall provide the solicitation to as many vendors as it can reasonably identify.

 

4710.6The Department shall provide public notice of an Invitation for Bid (IFB) for fourteen (14) days unless the contracting officer issues a determination and findings that it is appropriate to shorten the notice period.  In no event shall the public notice period for an IFB be less than three (3) days. 

 

4710.7The Department shall provide public notice of a Request for Proposals (RFB) for twenty one (21) days unless the contracting officer issues a determination and findings that it is appropriate to shorten the notice period.  In no event shall the public notice period for an RFB be less than fourteen (14) days.

 

4710.8The Department shall not be required to provide public notice of solicitations issued through the procedures set forth in section 4722.  

authority

The Interim Director of the Department of General Services (Department), pursuant to section 1106(a)(2) of the Procurement Practices Reform Act of 2010, effective April 8, 2011(D.C. Law 18-371; D.C. Official Code § 2-361.06(a)(2))(2011 Repl.); sections 1025(a) and 1029 of the Department of General Services Establishment Act of 2011, effective September 14, 2011(D.C. Law 19-21; 58 DCR 6226); and Mayor’s Order 2011-168, dated October 5, 2011.

source

Notice of Emergency and Proposed Rulemaking published at 58 DCR 8805 (October 14, 2011)[EXPIRED]; as amended by Notice of Final Rulemaking published at 59 DCR 985, 994 (February 10, 2012).