Section 28-1009. GRANT REVIEW PROCEDURES

 

1009.1Upon receipt of the applications by OCJPA, staff shall conduct an initial review.

 

1009.2Within ten (10) working days of receipt of an application by OCJPA, the applicant shall be sent a letter requesting any additional information or clarification based upon the initial review. Applicants shall have five (5) working days to prepare a written response to the questions (if any). After the response is received from the applicant, a final staff review shall be undertaken.

 

1009.3If the Grants Committee deems it appropriate, selected panels of up to three (3) readers per program area shall be asked to review competing applications and offer comments. The applicant shall be informed of the referral and the reasons for referral. Readers shall be selected for their expertise in the field and their opinions shall be considered advisory only, as a means of supplementing staff and committee assessment.

 

1009.4Final staff reviews, comments from readers, and applicants initial review letters and responses shall be presented to the Grants Committee. For juvenile justice and judiciary projects, additional reviews shall be conducted by the Juvenile Justice Advisory Group and the Judicial Planning Committee, respectively, and provided to the Grants Committee.

 

1009.5Applicants may request the opportunity to appear before the Grants Committee, but appearances shall be within the sole discretion of the Grants Committee.

 

1009.6Each applicant shall be provided with staff, reader, and advisory committee reviews of his or her application prior to formal consideration by the Grants Committee.

 

1009.7The program announcement and grant review forms shall specify review criteria to be used with respect to each program or project area. The following categories or factors shall generally determine staff recommendations:

 

(a)The adequacy of the application and the extent to which all required matters are addressed;

 

(b)The extent to which the application is responsive to the program announcement, special conditions and requirements, and to the objectives, priorities, and strategies of the annual plan;

 

(c)The relative cost of the competing projects given the amount of funds allocated to the program area;

 

(d)The probability of permanent future funding if the project is successful; and

 

(e)An assessment of the applicant's capability based upon the capability statement and past performance record, where applicable.

 

source

Final Rulemaking published at 27 DCR 1111, 1116-17 (March 14, 1980).

EditorNote

The Justice Grants Administration, Office of the Deputy Mayor for Public Safety and Justice, allocates and administers federal funds made available for juvenile and criminal-justice related programs.