Section 29-1611. PERSONNEL RECORDS

 

1611.1 Each child-placing agency shall have a personnel file on each employee, which shall include, but not be limited to, the following:

 

(a) The application for employment or resume;

 

(b) Applicant’s educational credentials;

 

(c) At least three (3) letters of reference;

 

(d) Annual performance evaluations signed by both the employee and supervisor;

 

(e) Record of any personnel actions;

 

(f) Documentation of any professional licensure;

 

(g) Name of employee’s immediate supervisor;

 

(h) Documentation of participation in in-service training;

 

(i) Signed statement by employee that written personnel policies were reviewed;

 

(j) Criminal record (other than minor traffic violations);

 

(k) Physical examination reports required in §1612.2;

 

(l) Letter of resignation or reason for termination, upon termination of employment with the agency; and

 

(m) Job position description.

 

1611.2 Each child-placing agency shall have written procedures to safeguard the confidentiality of the personnel records.

 

1611.3 Each child-placing agency shall maintain the personnel records of any employee who leaves the agency for a period of five (5) years.

 

 

source

Final Rulemaking published at 37 DCR 3033, 3037 (May 11, 1990).