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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 29. PUBLIC WELFARE |
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Chapter 29-40. SOCIAL SERVICES GRANTS |
Section 29-4007. FINANCIAL MANAGEMENT BY GRANTEES
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4007.1Each grantee shall make accurate, current, and complete disclosure of the financial results of each project or program in accordance with the financial reporting requirements of the grant agreement.
4007.2Each grantee shall maintain records which identify adequately the source and application of funds for grant supported activities.
4007.3The grantee’s records shall contain information identifying the following:
(a)Grant awards;
(b)Any subgrant awards, if authorized by the grant agreement;
(c)Authorizations;
(d)Obligations;
(e)Unobligated balances;
(f)Assets;
(g)Outlays; and
(h)Income.
4007.4Each grantee shall maintain effective control and accountability for all grant or subgrant assets, including cash and real personal property.
4007.5Each grantee shall adequately safeguard all property and shall assure that it is used solely for authorized purposes.
4007.6Each grantee’s records shall compare the actual and budgeted amounts of expenditures for each grant or subgrant.
4007.7If required by the grant officer, the grantee shall relate financial information to performance or productivity data, including the production of unit cost information.
4007.8The grantee shall establish procedures to minimize the time elapsing between the advance of District grant or subgrant funds and their disbursement by the grantee.
4007.9Grantees advancing cash to subgrantees shall conform substantially to the same standards of timing and amount of advances as apply to advances by the District to grantees, including requirements for timely reporting of cash disbursements and balances.
4007.10Each grantee shall establish procedures for determining the reasonableness, allowability, and allocability of costs in accordance with the applicable cost principles prescribed in OMB Circular A-122.
4007.11Grantee accounting records shall be supported by source documentation such as canceled checks, paid bills, payrolls, contract and subgrant award documents.
4007.12Each grantee shall follow a systematic method to assure timely and appropriate resolution of audit findings and recommendations.