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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 29. PUBLIC WELFARE |
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Chapter 29-5. EMERGENCY MEDICAL SERVICES |
Section 29-507. EMERGENCY MEDICAL SERVICES AGENCIES: RECORDS
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507.1An Emergency Medical Services Agency shall maintain records that include:
(a)Approved patient care report forms;
(b)Employee or member rosters;
(c)Time sheets;
(d)Call rosters;
(e)Training records;
(f)Dispatch logs, which shall include:
(1)The type of call;
(2) The time the call was received;
(3) The time the call was dispatched;
(4) The time that personnel responded;
(5) The time that personnel arrived on the scene;
(6) The time that transport service was requested (for non-transport response agencies);
(7) The time that transport of the patient to the hospital began (if applicable);
(8) The time the patient arrived at the hospital (if applicable);
(9) The time that personnel returned to service; and
(10) The disposition of the call.
507.2An Emergency Medical Services Agency shall prepare and securely maintain records at its principal place of operations or a secured storage facility for not less than six (6) years and shall make the records available for inspection by the Director.
507.3Records shall be stored in a manner that ensures reasonable safety from water and fire damage and from unauthorized disclosure.
507.4An Emergency Medical Services Agency shall supply copies of records to the Director upon request.
507.5An Emergency Medical Services Agency that fails to make its records available for inspection by the DOH, or fails to provide copies of records to the Director upon request, may be subject to fines, suspension, or termination of certification to operate an Emergency Medical Services Agency.
507.6An Emergency Medical Services Agency shall maintain a current personnel record for each individual provider affiliated with the agency. The personnel record shall include:
(a) A copy of the provider’s current National Registry of Emergency Medical Technicians (NREMT) certification;
(b) A copy of the provider’s current DOH certification;
(c) A copy of the provider’s current cardiopulmonary resuscitation (CPR) card;
(d) A copy of the provider’s current Advanced Cardiac Life Support (ACLS) card (if applicable); and
(e) A copy of training records and qualifications for the positions held.
507.7An Emergency Medical Services Agency shall provide a roster showing each provider’s name, address, e-mail address, NREMT certification number, and DOH certification number to the Director annually, as part of the agency’s annual report, due no earlier than January 1 and not later than March 1 of each year.
507.8If an Emergency Medical Services Agency operates an emergency response vehicle, the agency shall maintain each vehicle currently in use in accordance with the manufacturer’s recommendations for preventative maintenance.
507.9If an Emergency Medical Services Agency operates an emergency response vehicle, the agency shall maintain records on each vehicle currently in use. The vehicle records shall include:
(a) Maintenance records demonstrating adherence to the manufacturer’s recommendations for preventative maintenance;
(b) A valid vehicle registration;
(c)A vehicle inspection certificate;
(d)Proof of vehicle insurance coverage; and
(e)Reports of any collision involving the vehicle.