Section 29-7011. REQUIREMENTS FOR INSTITUTIONAL PARTICIPATION - DISBURSEMENT AND RECOVERY OF FUNDS

 

7011.1The institution shall disburse the grant funds to the student’s individual account no later than 30 calendar days after receipt of the funds from the Mayor. For the purposes of this section, a disbursement of grant funds occurs on the date the institution credits the student’s individual account at the institution.

 

7011.2The institution shall disburse the funds on a payment period basis.

 

7011.3The institution shall notify the student of the date and the amount of the disbursement of grant funds.

 

7011.4The institution may make a late disbursement to the student’s account for a student who becomes ineligible for the grant when:

 

(a)The student became ineligible for the grant solely because the student is no longer enrolled at the institution for the award year;

 

(b)The institution did not credit the student’s account before the student became ineligible for the grant; and

 

(c)Before the student became ineligible for the grant, the institution received the LOE from the student or the Mayor or was informed of the student’s eligible for the grant by the Mayor’s office for the D.C. Tuition Assistance Grant Program.

 

7011.5If the student qualifies for a late disbursement under §7011.4; the institution may use the funds only to pay for the tuition and fees that the institution determines the student incurred for the period in which the student was enrolled and eligible.

 

7011.6The institution shall make the late disbursement under §7011.4 no later than 90 days after the date that the student becomes ineligible for the grant.

 

7011.7If, after disbursing the grant funds to the student’s account, the student has a credit balance for tuition and fees because the student/parent made a cash payment to cover tuition and fees, the institution shall pay the resulting credit balance to the student or parent, as appropriate, no later than 30 calendar days after the credit balance occurred for that payment period, unless the student/parent has authorized the institution in writing to hold the credit balance to cover future charges.

 

7011.8If an institution or the Mayor’s office determines, as a result of their ongoing reconciliation process, that the institution received more award money on behalf of the student than the student was eligible to receive, the institution shall eliminate the overpayment by:

 

(a)Adjusting subsequent award payments in the award year in which the overpayment occurred; or

 

(b)If the institution cannot correct the overpayment under paragraph (a) of this subsection, returning the excess funds to the Mayor within 30 days of the institution’s or the Mayor’s determination that there has been an overpayment.

 

7011.9When a recipient of the grant withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution shall apply its institutional refund policy to determine the amount of the grant to be returned to the D.C. Tuition Assistance Grant Program.

 

source

Final Rulemaking published at 48 DCR 5013, 5028 (June 1, 2001).