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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 3. ELECTIONS AND ETHICS |
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Chapter 3-30. CAMPAIGN FINANCE OPERATIONS: COMMITTEES, CANDIDATES, CONSTITUENT SERVICE PROGRAMS, STATEHOOD FUNDS |
Section 3-3010. PETTY CASH FUNDS
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3010.1Each candidate, political committee, political action committee, independent expenditure committee, and Statehood Fund may maintain a Petty Cash Fund which shall not exceed three hundred dollars ($300) at any time.
3010.2All records and transactions shall be recorded in a petty cash journal maintained and authorized by either:
(a) The chairperson;
(b) The treasurer; or
(c)Their designated agents, as listed on the Statement of Organization filed pursuant to § 3000.1.
3010.3Petty cash funds shall be administered in the following manner:
(a)Cash shall only be received by check drawn on the account of the candidate, committee, or Statehood Fund;
(b)Cash expenditures shall not exceed fifty dollars ($50) to any person in connection with a single purchase or transaction; and
(c)All transactions shall be recorded in the petty cash journal.
3010.4For each deposit to the petty cash fund, the amount and date shall be recorded in the petty cash journal.
3010.5For each disbursement, the petty cash journal shall include:
(a)The name and address of each recipient of the disbursement;
(b)The date of the disbursement;
(c)The amount of the disbursement;
(d)The purpose of the disbursement; and
(e)The candidate’s name and the office sought, or the name of the committee or Statehood Fund for which the disbursement is made.
3010.6All receipts, vouchers, petty cash journals, and other documentation shall be retained by the candidate, committee or Statehood Fund for a period of three (3) years from the date of the filing of the final R&E Report by the candidate, committee, or Statehood Fund.