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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 30. LOTTERY AND CHARITABLE GAMES |
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Chapter 30-21. CONTRACT ADMINISTRATION AND MANAGEMENT |
Section 30-2104. CONTRACT FILES
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2104.1The Director of Procurement shall be responsible for establishment of contract files containing the records of each of the following:
(a) Each solicitation, including canceled solicitation;
(b) All bids and proposals received;
(c) Each contract awarded; and
(d) Contract payments.
2104.2The documentation in each contract file shall be sufficient to constitute a complete history of the transaction, in accordance with § 1202.2 of Title 27 DCMR.
2104.3Each bid or proposal file shall be kept for a minimum of three (3) years, and shall contain the following information:
(a) The invitation or request number;
(b) The bid or proposal opening and closing dates;
(c) A general description of the procurement item;
(d) The names of bidders or offerors contacted and the nature of the contact, as well as, the names of all bidders or offerors that respond to the solicitation; and
(e) The prices bid or proposed.
2104.4In addition to the requirements of § 2104.3, any other information required for bid or proposal evaluation also must be entered into the abstract or record and be available for public inspection upon request.
2104.5The following provisions of Chapter 12 of Title 27 DCMR relating to contract files and the physical completion of contracts shall apply to procurements by the Agency:
(a) Title 27 DCMR, Chapter 12, § 1203.2;
(b) Title 27 DCMR, Chapter 12, §§ 1203.4 through 1203.8;
(c) Title 27 DCMR, Chapter 12, § 1204; and
(d) Title 27 DCMR, Chapter 12, § 1205.