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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 30. LOTTERY AND CHARITABLE GAMES |
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Chapter 30-22. PROCUREMENT BY COMPETITIVE SEALED BIDDING |
Section 30-2253. RECEIPT AND EVALUATION OF STEP ONE PROPOSALS
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2253.1Upon receipt, the contracting officer shall do the following:
(a) Safeguard proposals against disclosure to unauthorized persons;
(b) Accept and handle data with restrictive disclosure procedures in accordance with Chapter 31 of Title 27 DCMR; and
(c) Remove any reference to price or cost.
2253.2The contracting officer shall establish a time period for evaluating technical proposals. The period may vary with the complexity and the number of proposals received.
2253.3Evaluations shall be based on the criteria in the request for technical proposals without consideration of responsibility.
2253.4Proposals shall be categorized as one (1) of the following:
(a) Acceptable;
(b) Reasonably susceptible of being made acceptable; or
(c) Unacceptable.
2253.5Any proposal which modifies or fails to conform to the essential requirements or specifications of the request for technical proposals shall be considered nonresponsive and categorized as unacceptable.
2253.6The contracting officer may proceed directly with step two if there are a sufficient number of acceptable proposals to ensure adequate price competition under step two, and if further time, effort, and delay to make additional proposals acceptable and thereby increase competition would not be in the best interests of the Agency.
2253.7If it is not in the best interests of the Agency to proceed directly with step two, the contracting officer shall request prospective bidders whose technical proposals may be made acceptable to submit additional clarifying or supplemental information.
2253.8If discussions are held, the contracting officer shall identify the nature of the deficiencies in the technical proposal or the nature of the additional information required.
2253.9No technical proposal shall be discussed with any prospective bidder other than the prospective bidder submitting the technical proposal.
2253.10When requesting additional information, the contracting officer shall fix an appropriate time for prospective bidders to conclude, discussions, if any; to submit all additional information; and to incorporate that additional information as part of their proposals.
2253.11The time for completing the actions under §2253.10 may be extended at the discretion of the contracting officer.
2253.12If the additional information incorporated as part of a technical proposal within the , final time fixed by the contracting officer establishes that the technical proposal is acceptable, it shall be so categorized. Otherwise, it shall be categorized as unacceptable.
2253.13If a technical proposal is found unacceptable, either initially or after clarification, the contracting officer shall promptly notify the prospective bidder of the basis of the determination and notify the prospective bidder that a revision of the proposal will not be considered.
2253.14Upon written request, and as soon as possible after award, the contracting officer may debrief unsuccessful bidders.
2253.15If it is necessary to discontinue two-step sealed bidding, the contracting officer shall include a statement of the facts and circumstances in the contract file.
2253.16Each prospective bidder shall be notified in writing of the discontinuance of two- step sealed bidding.