Section 30-2503. DETERMINATION OF REASONABLE PRICE AND AWARD

 

2503.1The contracting officer shall determine, in writing, that the price to be paid to the successful offeror is fair and reasonable.

 

2503.2When only one (1) response is received to a request for quotations, or the price variance between multiple responses reflects a lack of adequate competition, the contracting officer shall include a statement in the contract file giving the basis for the determination of a fair and reasonable price.

 

2503.3The determination that a proposed price is fair and reasonable may be based on either of the following:

 

(a) Competitive quotations; or

 

(b) Comparison of the proposed price with prices found reasonable on previous purchases, current price lists, advertisements, similar items, catalogues, value analysis, the contracting officer's personal knowledge of the item being purchased, or any other reasonable basis.

 

2503.4The contracting officer shall establish and maintain informal records of oral price quotations and include the record in the purchase file. The informal records shall consist of the names of the suppliers contacted and the prices and other terms and conditions quoted by each.

 

2503.5The contracting officer may limit written records of solicitations to notes or abstracts to show prices, delivery, references to printed price lists used, the vendor or vendors contacted, and other pertinent data.

 

2503.6The contracting officer shall retain records supporting small purchases for a minimum of three (3) years.

 

2503.7The contracting officer shall notify unsuccessful suppliers only if requested.

 

source

Final Rulemaking published at 36 DCR 6681, 6770 (September 22, 1989).