Section 30-2505. BLANKET PURCHASE AGREEMENTS

 

2505.1A blanket purchase agreement (BPA) may be used, in accordance with the provisions of this chapter, as a simplified method of filling anticipated repetitive needs for supplies, services, or other items by establishing charge accounts with sources of supply.

 

2505.2A contracting officer may establish a BPA if one (1) or more of the following criteria apply:

 

(a) There is a wide variety of items in a broad class of goods that are generally purchased, but the exact items, quantities, and delivery requirements are not known in advance and may vary considerably;

 

(b) There is a need to provide commercial sources of supply for one (1) or more offices in an agency that do not otherwise have or need direct authority to purchase; or

 

(c) The administrative cost of writing numerous purchase orders can be avoided through the use of this procedure.

 

2505.3A BPA shall not be used for any commodity, service, or other item for which a requirements type contract has been issued by the Agency.

 

2505.4A BPA is not a contract and may be established without a purchase requisition or the obligation of funds.

 

2505.5To the extent practical, BPA's for items of the same type shall be placed concurrently with more than one (1) supplier. All competitive sources shall be given an equal opportunity to furnish supplies, services, or other items under a BPA.

 

2505.6A BPA may be limited to furnishing individual items or commodity groups or classes, or it may be unlimited for all items or services that the source of supply is in a position to furnish, except as provided otherwise under this section.

 

2505.7The contracting officer shall not use a BPA to make purchases that are not otherwise authorized by law or this title and shall not purchase off a BPA to avoid the small purchase authority limitation or to justify procurement on a sole source basis.

 

2505.8When there is an insufficient number of vendors with BPA's to ensure maximum practicable competition for a particular purchase, the contracting officer shall do the following:

 

(a) Solicit quotations from other sources and make the purchase as appropriate; and

 

(b) Establish additional BPA's to facilitate future purchases when recurring requirements for the same or similar items or services seem likely, when qualified sources are willing to accept a or when it is otherwise practical to do so.

 

2505.9An individual BPA shall be considered terminated when the purchases under it equal its total dollar limitation or when its stated time period expires.

 

source

Final Rulemaking published at 36 DCR 6681, 6772 (September 22, 1989).