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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 5. EDUCATION |
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SubTilte 5-A. OFFICE OF THE STATE SUPERINTENDENT OF EDUCATION |
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Chapter 5-A34. PRE-K ENHANCEMENT AND EXPANSION PROGRAM ASSISTANCE GRANTS |
Section 5-A3404. ACCOUNTABILITY AND REPORTING REQUIREMENTS
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3404.1A PAG recipient shall submit written quarterly reports, due no later than ten (10) business days after the end of each quarter during the grant period, and a final report, due no later than fifteen (15) business days after the end of the grant award period. Reports must include the following documents:
(a) The grant project manager’s report cover sheet;
(b) A “Grant Project Specific Measurable Objectives and Outcomes Report”;
(c) A calendar of activities for the current report period;
(d) A calendar of activities for the next report period;
(e) A list of equipment that was purchased or leased with PAG funds, along with supporting documentation;
(f) Copies of invoices for all purchases or other expenditures made with PAG funds;
(g) A financial statement for the reporting period;
(h) Parent newsletters, brochures, and newspaper articles about the pre-k program or grant recipient, if any; and
(i) The annual report published during the report period, if any.
3404.2A PAG recipient shall:
(a) Obtain approval from OSSE before expending PAG funds for a purpose that was not included in the original approved budget;
(b) Submit a written request and a modified budget for any proposed modifications related to the grant award;
(c) Maintain accurate and complete records of all activities supported by the grant for five (5) years after the end of the grant period;
(d) Maintain records that document initial and periodic assessments, initial and periodic plans, and the ongoing progress of program activities; and
(e) Ensure confidentiality and prevent unauthorized access to records. Programs shall maintain all records, including required reports, documents and files on-site, in a properly secured cabinet or location. Records shall be accessed by authorized personnel only.
3404.3OSSE shall monitor a PAG recipient throughout the grant period. OSSE’s monitoring may include scheduled and unscheduled visits to the PAG recipient’s facility or principal place of business.
3404.4A PAG recipient shall fully cooperate with authorized representatives of the Government of the District of Columbia, including OSSE, and shall provide them access to facilities, staff, and records related to the grant upon request.