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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 5. EDUCATION |
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SubTilte 5-A. OFFICE OF THE STATE SUPERINTENDENT OF EDUCATION |
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Chapter 5-A35. PRE-K ENHANCEMENT AND EXPANSION FUNDING |
Section 5-A3506. MONITORING
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3506.1OSSE shall have the authority to monitor high quality pre-K programs at any time to verify their continued eligibility, and may revoke the high quality designation based upon a finding that the school does not meet the eligibility criteria. A high quality pre-K program shall cooperate with any monitoring conducted by OSSE pursuant to this subsection, and failure to do so may result in loss of high quality designation.
3506.2A high quality pre-K program that receives pre-K enhancement and expansion funding shall submit monthly reports and a final report to OSSE, in a format and manner as determined by OSSE. The monthly report shall be due no later than ten (10) business days after the end of each month during the funding period, and the final report shall be due no later than fifteen (15) business days after the end of the funding period. Reports shall include copies of all invoices for all expenditures made with pre-K enhancement and expansion funding, enrollment and attendance reports, and specific measurable activities and outcomes reports.
3506.3A high quality pre-K program that receives pre-K enhancement and expansion funding shall submit individual child outcome assessment data for all pre-K age children enrolled on November 30, February 28, and May 31 of each program year.
3506.4A high quality pre-K program that receives pre-K enhancement and expansion funding shall:
(a) Submit budget amendment and modification requests to OSSE and obtain approval from OSSE before expending pre-K enhancement funds for a purpose that was not included in the original approved budget;
(b) Maintain accurate and complete records of all activities supported by the grant for three (3) years after the end of the funding period or such longer period as may otherwise be specified by OSSE;
(c) Maintain records that document initial and periodic assessments, initial and periodic plans, and the ongoing progress of program activities; and
(d) Ensure confidentiality and prevent unauthorized access to records. Programs shall maintain all records, including required reports, documents, and files on-site, in a properly secured cabinet or location. Records shall be accessed by authorized personnel only.
3506.5OSSE shall monitor a high quality pre-K program that receives pre-K enhancement and expansion funding throughout the funding period. OSSE’s monitoring may include, but is not limited to, scheduled and unscheduled visits to the high quality pre-K program’s facility or principal place of business.
3506.6A high quality pre-K program that receives pre-K enhancement and expansion funding shall fully cooperate with authorized representatives of the Government of the District of Columbia, including OSSE, and shall provide them access to facilities, staff, and records related to the allocation of pre-K enhancement and expansion funding upon request.