Section 5-A8117. STUDENT RECORDS

 

8117.1A school shall maintain, for a minimum of five (5) years from completion, student records which shall include at least the following:

 

(a)A copy of the enrollment contract and other instruments relating to the payment for educational services;

 

(b)Student information, including the following:

 

(1)Student name;

 

(2)Permanent or other address at which the student maybe reached;

 

(3)Records relating to financial payments and refunds;

 

(4)Record of attendance for clock hour or contact hour courses; and

 

(5)Basis for admission;

 

(c)Basis for admission, and date of completion or termination of training and the reasons;

 

(d)Record of any student grievance and subsequent resolution; and

 

(e)Copies of all correspondence or other records relating to the recruitment, enrollment and placement of the student.

 

8117.2A school shall maintain as a permanent record and provide, upon request, a transcript to the student who has satisfied all financial obligations currently due and payable to the school. This transcript of the individual student's record of achievement shall be maintained as a permanent record in a form that provides at least the following:

 

(a)Name of student;

 

(b)Title of program, including total number of hours of training received and dates of enrollment;

 

(c)Grade record of each course, lesson or unit of instruction and the cumulative grade for the program; and

 

(d)Certificate, diploma or other credential awarded.

 

8117.3In support of student academic records, a school shall also maintain as a permanent record descriptions of courses of instruction offered each term, and evidence of any accreditation during any period.

 

source

Final Rulemaking published at 37 DCR 6619, 6626 (October 19, 1990).