Section 5-A8130. TRANSFER OF RECORDS OF CLOSED SCHOOL

 

8130.1In the event that any school licensed under this chapter discontinues its operation, the chief executive officer, by whatever title designated, of the school shall cause to be filed with the Commission the original or legible true copies of all records of such school specified by the Commission.

 

8130.2The records deposited with the Commission shall include, at a minimum, the academic records of each former student, which shall include:

 

(a)Academic transcripts showing the basis for admission, transfer credits, courses, credits, grades, graduation authorization, and student name changes for each student;

 

(b)Transcripts of financial aid for each student;

 

(c)Foreign student forms for foreign students;

 

(d)Veterans Administration records for veterans;

 

(e)Copies of degrees, diplomas and certificates awarded to students (if maintained);

 

(f)One set of course descriptions for courses shown on transcripts; and

 

(g)Evidence of  accreditation, if any, during years covered by transcripts.

 

8130.3If the Commission transfers the records from the school, the school shall pay the cost of the transfer.

 

8130.4The Commission shall issue certified copies of transcripts of student courses and grades, and of other documents in the records; and shall furnish other official information from such records to former students and schools to which the former student applies; and may disclose such records to others who have a right to disclosure under law or regulation.

 

source

Final Rulemaking published at 37 DCR 6619, 6638 (October 19, 1990).