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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 5. EDUCATION |
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SubTilte 5-D. SCHOOL MAINTENANCE |
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Chapter 5-D1. OFFICE OF PUBLIC EDUCATION FACILITIES MODERNIZATION PROCUREMENT RULES |
Section 5-D115. BASIC ORDERING AGREEMENTS
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115.1Under basic ordering agreements (also known as task order contracts or term contracts), the contractor’s performance obligations are triggered when the Office subsequently issues task orders pursuant to the contract.
115.2Basic ordering agreements include:
(a)Requirements contracts; and
(b)Indefinite quantities contracts.
115.3A requirement contract provides the mechanism for the Office to order from the contractor all of its requirements for designated supplies or services during a specified period (subject to any maximum ordering limitation in the contract). This type of contract should only be used when the Office determines that a requirement contract will provide superior economic benefits to an indefinite quantity contract as it locks the Office into one (1) source of supply for the goods or services required under the basic ordering agreement. A requirements contract must be approved by the CCO in addition to the contracting officer.
115.4An indefinite quantity contract provides for an indefinite quantity, within specified limits, of supplies or services to be furnished during a fixed period.
115.5An indefinite quantity contract:
(a)Requires the Office to order and the contractor to deliver at least the stated minimum quantity of supplies or services; and
(b)Requires the contractor to deliver any additional quantities the Office may order during the contract period (subject to any maximum quantity limitations in the contract).
115.6The Office may award a single indefinite quantity contract for particular goods or services, or may award multiple contracts and choose between the selected contractors in awarding subsequent delivery orders.
115.7If an indefinite quantity contract is used, the Office shall establish, at the time the basic ordering agreements are awarded, a procedure by which work will be awarded under the basic ordering agreements (“award procedure”).
115.8Generally, one (1) of the following two (2) award procedures shall be used:
(a)The rotating award procedure, where work is assigned on a rotation basis (that is, the first task order is given to Contractor A, the second task order to Contractor B, etc.); or
(b)The competitive award procedure, where the Office requests task order proposals from two (2) or more contractors holding an indefinite delivery contract.
115.9The competitive award procedure is preferred.
115.10If the competitive award procedure is used, each task order request shall specify:
(a)The specific goods or services required;
(b)A delivery date; and
(c)Such other information as the Office may reasonably request.