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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 5. EDUCATION |
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SubTilte 5-E. ORIGINAL TITLE 5 |
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Chapter 5-E26. STUDENT RECORDS |
Section 5-E2600. ACCESS TO STUDENT RECORDS
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2600.1Each student, adult student, and parent or guardian, as defined in § 2601, shall have the right to inspect and review all official records, files, and data maintained by the D.C. Public Schools which relate directly to the particular student.
2600.2The right to inspect and review shall include the right to obtain copies of the information at a reasonable cost, if the fee does not effectively prevent students, adult students, parents or guardians from exercising their right to inspect and review records. No fee may be charged for the search or retrieval of official records, files, or data maintained regarding a particular student.
2600.3The right to inspect and review may be exercised at any reasonable time, subject to uniform procedures that are not unduly cumbersome.
2600.4Access to records and other information shall be obtained by making a written request to the Public School official having custody or responsibility for the records.
2600.5In any case, a written request to the Superintendent of Schools or the appropriate Assistant Superintendent shall be deemed to be a request to the proper school official and that request shall be forwarded immediately for response.
2600.6All requests for access to records, files, data, or other information, as defined in § 2601.1, shall be honored as soon as possible, but in no case in more than forty- five (45) calendar days.
2600.7If the records requested contain information relating directly to more than one (1) student, the person requesting the information shall be entitled to inspect and review only that portion of the records that relates directly to that person or his or her child.
2600.8If original, official records cannot be screened or separated to allow access and review of only those portions to which the person requesting access is entitled, the custodian or other responsible official shall make edited copies available or shall inform the requesting party of that portion of the record that relates directly to party or his or her child.
2600.9Each student, adult student, and parent or guardian shall be informed annually of the rights and procedures for access to records and protection of privacy set forth in this chapter by inclusion of this information in appropriate newsletters, handbooks, and other communications.
2600.10A person having the right of access to official records pursuant to the provisions of this chapter shall have the right to challenge the contents of those records on the grounds of inaccuracy, misleading or incomplete information, violation of privacy or other rights, or violation of this title. A challenge of record content shall be made according to the rules and procedures set forth in § 2602.
2600.11Where notice or informed consent is required by these rules and procedures, a person who is non-English speaking shall have the right to notice or informed consent material, including consent forms, in his or her own language.
2600.12Provision shall also be made for access to official records by non-readers and visually handicapped persons through their designated representative or other means.