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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 7. EMPLOYMENT BENEFITS |
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Chapter 7-16. DISTRICT OF COLUMBIA RETIREMENT BOARD PROCUREMENT RULES |
Section 7-1609. COMPETITIVE PROCUREMENT METHODS
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1609.1The sealed bid method includes publicizing the solicitation, issuing an Invitation for Bids (“IFB”), and the receipt of bids. The Board may award a contract to the responsible bidder who submits the lowest responsive bid. The sealed bid method may be used if:
(a)There is an adequate and realistic specification or purchase description available;
(b)The award will be made on the basis of price and other price-related factors;
(c)It is not necessary to conduct discussions with the responding offerors about their bids; and
(d) There is a reasonable expectation of receiving more than one (1) sealed bid.
1609.2The competitive proposal method includes both one-step and two-step proposal processes.
(a)The one-step process entails:
(1)The publicizing of the solicitation;
(2)The issuance of a Request for Proposals (“RFP”); and
(3)The receipt of proposals.
(b)The two-step process entails:
(1)The publicizing of the solicitation;
(2)The issuance of a Request for Qualifications (“RFQ”);
(3)The receipt of Statements of Qualifications from interested
offerors;
(4)The issuance of an RFP to a shortlist of offerors that have responded to the RFQ and are deemed most qualified; and
(5)The receipt of proposals.
(c)Under either process, the Board may negotiate with offerors and seek revised offers. This procurement method may include a Request for Information or an Expression of Interest before the RFP or RFQ is publicized.
(d)In competitive proposal procurements, the Board may award a contract to the offeror whose proposal is most advantageous to the Board.
(e)The competitive proposal method may be used when time permits the solicitation, submission, and evaluation of proposals in one (1) or more steps and one (1) or more of the following circumstances apply:
(1)There is not a complete, adequate, and realistic specification or purchase description available;
(2) The award will be made on the basis of criteria in addition to price or price-related factors;
(3) It may be necessary to conduct discussions with the responding offerors about their proposals; or
(4)There is a reasonable expectation of receiving more than one (1)Statement of Qualifications and/or proposal.
1609.4The Board may use multi-step methods of procurement including any combination of competitive methods such as the two-step sealed bidding.
1609.5The small purchase method is used for procurements with an estimated value less than the threshold amount established in the Procurement Manual. Small purchases may be made considering price and the best interests of the Board and a determination that the price is reasonable.
1609.6The small purchase method may be used for any purchase of commercial items.
1609.7The small purchase method may be used for any purchase when time is of the essence (expedited purchase). Offers shall be sought from two (2) or more sources and purchases may be made considering price and other factors.
1609.8Competition may be limited to selected sources when it is determined that there are limited sources of supply to fulfill the Board’s requirements.
1609.9The Board may use the following procurement methods with governmental entities:
(a)Joint Procurement: The Board may participate in, sponsor, conduct, or administer a joint procurement agreement with one (1) or more public bodies to increase efficiency or reduce administrative expenses.
(b) Rider Procurements: The Board may purchase goods and services if:
(1)A public body has entered into a contract for goods or services according to general principles of competitive procurement; and
(2)The Board is named or otherwise described in the list of agencies that may purchase under the contract.
(c)General Services Administration Schedule and District Supply Schedule Purchases: The Board may purchase goods or services under schedule contracts awarded by the General Services Administration or the District of Columbia Government.