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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 7. EMPLOYMENT BENEFITS |
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Chapter 7-16. DISTRICT OF COLUMBIA RETIREMENT BOARD PROCUREMENT RULES |
Section 7-1699. DEFINITIONS
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1699.1 When used in the regulations, the following words and phrases shall have the meanings ascribed:
Bid – An offer to furnish goods and services in conformity with and in response to specifications, delivery terms and conditions, and other requirements included in an Invitation For Bids (IFB).
Commercial Items – Items sold to the general public in the course of normal business operations that are competitively priced and based on established catalogue or market prices. Commercial products may include corresponding services for the installation, repair or maintenance associated with the item.
Contracting Officer – The Executive Director and any other employee designated by the Executive Director, possessing written and express authority to bind the Board in specified contract matters.
Contracting Officer’s Technical Representative (COTR) – An employee appointed, in writing, by a Contracting Officer to perform specified technical and administrative functions as are detailed in the appointment.
Ethics – Practices or requirements pertaining to appropriate conduct or motives that conform to professional standards of conduct.
Expression of Interest – A process used to identify potential offerors that might be interested in an upcoming procurement, and/or to invite comment from companies with expertise and experience in the matter that will benefit the development of the specifications or statement of work.
Full and Open Competition – A manner of conducting procurements in which all responsible sources are permitted to compete.
Goods – Physical (tangible) products, including but not limited to, supplies, equipment, materials, printing, information technology hardware and software, and commodities.
Invitation for Bids (IFB) – The solicitation document used for competitive sealed bidding for the purchase of goods or services.
Offeror – A person or entity that submits a bid or proposal to the Board, generally in response to an IFB or RFP.
Procurement – The process by which the Board acquires goods and services, by and for its use through purchase or lease. Procurement begins at the point when the Board determines that an established need shall be met through contracting and includes the description of requirements to satisfy the Board’s needs, solicitation and selection of sources, award of contracts, contract financing, contract performance, contract administration, and those technical and management functions directly related to the process of fulfilling Board needs by contract.
Proposal – An offer to furnish goods or services, in response to a Request for Proposals (RFP) that, if accepted, would bind the offeror to perform the resultant contract.
Public Body – Any state, the District of Columbia, any unit or political subdivision or component of any of the foregoing and any agency of the United States Government.
Request for Information (RFI) – A process preliminary to a solicitation requesting information from potential vendors about their products and services.
Request for Proposals (RFP) – The solicitation document used in the competitive proposal process in which proposals are evaluated on the basis of technical standards, price and other criteria and in which negotiations with proposers prior to final selection and award of a contract
is permissible.
Request for Qualifications (RFQ) – The solicitation document used to obtain Statements of Qualifications from prospective offerors in advance of the issuance of an Invitation for Bids or a Request for Proposals.
Services – Any activity that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish goods. Insurance is a service. Services also include consultation, advice, design and other work performed by either professional or non-professional personnel whether on an individual or organizational basis. This term shall not include employment agreements or collective bargaining agreements.
Solicitation – Any request to submit qualifications, expressions of interest, bids, proposals, or quotations to the Board. A Solicitation under sealed bid procedures are called “Invitations for Bids.” A Solicitation under competitive proposal procedures is called a “Request for Proposals” under one-step procurement, and is called “Request for Qualifications” and “Request for Proposals” under a two-step procurement. Small purchase solicitations may require submission of either a quotation or an offer (bid or proposal).
Statement of Qualifications – The submission of qualifications by an offeror in response to a Request for Qualifications.