Section 8-A330. CASH ADVANCES TO EMPLOYEES

 

330.1The Dean may authorize cash advances to employees in the following circumstances:

 

(a)To cover authorized expenses incurred on behalf of the School of Law;

 

(b)To cover the cost and expense of authorized travel on official business for the School of Law; or

 

(c)To make authorized purchases of minor items in accordance with standard limitations to be established by the Dean in accordance with the provisions of chapter 25 of this title.

 

330.2When an advance is made under §330.1, the employee shall submit the original copy of all invoices and receipts to document the expenditure of funds and return any unspent funds within seven (7) calendar days after returning to the work site.

 

330.3The School of Law shall only be obligated to recognize expenditures that are adequately documented, are consistent with the authorization, and are made in accordance with the travel expense requirements of the School of Law, cost principles, and other applicable limitations.

 

330.4The Dean may authorize cash advances to employees to cover salaries or wages of employees not paid when due on the regular payday when the delays are not through the fault or negligence of the employees.

 

330.5Each current employee who receives a cash advance under §330.4 shall be required to sign appropriate agreements developed by the Dean which authorize automatic payroll deductions through the D.C. Office of the Comptroller.

 

330.6If it is determined that an employee has failed to properly account for funds advanced under §330.1, the employee shall be entitled to contest the determination through appropriate grievance procedures.

 

330.7If an employee files a timely grievance, the School of Law shall not activate the payroll deduction under §331 until a final determination is made under the grievance procedures.

 

330.8If an employee who is in default on indebtedness to the School of Law under this section has executed a District government form requesting payment of the employee's salary or wages directly to an account in a private financial institution, the request shall automatically be cancelled in order to permit the employee's net payroll check to be sent to the Office of the Comptroller to pay off all or part of the outstanding indebtedness, in accordance with guidelines established by the Dean. Any difference shall be paid to the employee.

 

source

Final Rulemaking published at 35 DCR 5876 (July 29, 1988)