Section 8-B1132. PERSONNEL RECORDS MANAGEMENT AND PRIVACY OF RECORDS

 

1132.1An official personnel record shall be established and maintained by the Office of Personnel Management and Development for each employee of the University.

 

1132.2All personnel records shall be maintained to ensure employees and applicants privacy while providing adequate, necessary, and complete information for the University.

 

1132.3Personnel records shall be disposed of in accordance with University, District, and federal guidelines.

 

1132.4No employee or agent of the University shall disclose any personnel information about any University employee without first obtaining the written consent of the employee, except as follows:

 

(a)When the information is required by authorized University officials in the execution of their duties or responsibilities;

 

(b)When the information is subpoenaed by a court or law enforcement authority; or

 

(c)When otherwise required by statute.

 

1132.5Upon request, an employee shall be permitted to review the contents of his or her personnel file. The review shall be conducted in the presence of an authorized representative of the Office of Personnel Management and Development.