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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 8. HIGHER EDUCATION |
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SubTilte 8-B. UNIVERSITY OF THE DISTRICT OF COLUMBIA |
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Chapter 8-B1. BOARD OF TRUSTEES |
Section 8-B114. REIMBURSEMENT OF BOARD MEMBER EXPENSES
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114.1Each Trustee may claim reimbursement for actual expenses incurred while engaging in activities necessary to and directly related to service as a Trustee in an amount not to exceed four thousand dollars ($4,000) in any fiscal year; provided that (i) the Board may approve reimbursements totaling in excess of four thousand dollars ($4,000) in a fiscal year, and (ii) prior approval of the Board shall be required for any single expense greater than one thousand dollars ($1,000). All claims for reimbursement must be submitted to the President in accordance with Section 114.2 not later than one (1) year after the expense is incurred.
114.2A Trustee may request reimbursement by submitting a written claim for reimbursement to the President or the President’s designee. Each claim for reimbursement shall be accompanied by receipts or other documentation of expenses incurred.
114.3 If the President denies a reimbursement request, the President shall inform the member in writing and give the reasons for the denial within ten (10) days of receipt of the request for reimbursement. The member may appeal the denial to the Chair of the Board within ten (10) days of the denial. The Executive Committee shall consider the matter and act to affirm the President’s decision or direct immediate payment within ten (10) days.
114.4Individual members of the Board shall be entitled to use of University facilities (including library and media services, on-campus parking, admission to athletic and University-sponsored cultural events, athletic facilities, and other facilities to which University employees have access without charge or at a nominal fee) without incurring expenses, subject to the following limitations:
(a) Use of facilities shall be subject to the same availability criteria that are applied to employees of the University; and
(b) Use of major facilities (such as the University auditorium), other than for official Board activities, shall be subject to payment of costs associated with the use of the facility.