Section 8-B1205. MAINTENANCE OF CURRENT JOB CONTENT DOCUMENTATION

 

1205.1Annually, each supervisor shall meet individually with his or her subordinates to discuss any changes which might have occurred in position content. The Office of Personnel Management and Development ("OPMD") shall be responsible for coordinating and scheduling this effort. Each vice president shall be contacted prior to the review so that appointments can be made for supervisors to discuss job responsibilities with the subordinates.

 

1205.2The current Position Data Form ("PDF") for each incumbent shall be reviewed at the annual meeting. In addition, a Position Data Change Form ("PDCF") shall be completed. A PDCF for secretarial, clerical, technical, and service positions shall be used for positions at two hundred sixty (260) job content points and below. The PCDF for administrative staff shall be used for positions above that level.

 

1205.3If there are changes in position content, a revised PDF shall be provided in typed form to OPMD with a copy of the "old" PDF and a copy of the PDCF.

 

1205.4If there are no changes in position content, the PDF shall consist of the two items on the cover page indicating length of service in the position and the date the form was completed. A copy of the cover page shall be submitted to OPMD along with the PDCF.

 

1205.5The PDCF shall be signed by the incumbent and the next two (2) levels of administrative supervision.

 

1205.6At the conclusion of this review process, PDF's and PDCF's shall be sent to OPMD.

 

1205.7The job documentation review shall not relieve individual managers of the responsibility to report significant changes in job content as they occur and to reflect them in revised data forms.

 

1205.8If .an existing position changes significantly during the course of the year (for example, six (6) months prior to the annual review date), the procedures set forth in this section shall be followed at the time the change is made.