Section 8-B1206. DOCUMENTATION FOR NEW POSITIONS

 

1206.1For new positions which are created (not the addition of another incumbent to a currently-existing position), the procedures set forth in this section shall be followed.

 

1206.2The supervisor or manager shall prepare a description of the major accountabilities for the position and review this description with staff of the Office of Personnel Management and Development to ensure its comprehensiveness.

 

1206.3When completed, the description (signed by the supervisor and his or her superior) shall be provided in typed form, along with the request for authorization of the new position, to the Office of Personnel Management and Development ("OPMD"). OPMD shall then make an initial assessment of the hiring rate for the position. The University policies for recruitment and hiring shall then be followed.

 

1206.4Once the incumbent has been in the job for three (3) months, the supervisor shall meet with the incumbent to complete a "first-draft" Position Data Form ("PDF") or Position Questionnaire. The PDF shall be submitted to OPMD for further assessment of the appropriateness of the classification assignment.

 

1206.5After the incumbent has been in the position for six (6) months, a finalized version of the PDF shall be jointly prepared by the supervisor and incumbent. The final form shall be provided to OPMD, where a final measurement judgment for the position shall be made.