Section 8-B204. BUDGET AND FINANCIAL ADMINISTRATION

 

204.1The President shall annually prepare a budget for the University, including a plan for operating and capital expenditures and shall provide the Board copies of the proposal and all necessary back up documentation not less than five (5) business days prior to any Board or Committee on Budget and Finance for review and consideration of approval. As part of the budget process, the President shall prepare a request to the Mayor and Council for District appropriations for the support of the University subject to approval by the Board prior to submission to the Mayor or the Council of the District of Columbia of a final budget.

 

204.2Prior to the beginning of each fiscal year, the President shall prepare a financial plan for control of expenditures by the University. Upon approval of the financial plan by the Board, the President shall manage the expenditures of the University in accordance with the financial plan.  All modifications of the financial plan including shifting or reallocations of funds within programs or other areas over two hundred fifty thousand dollars ($250,000) must be approved by the Budget and Finance Committee and reported to the Board.  Cumulative modifications during the fiscal year of the financial plan that are one million dollars ($1,000,000) and over must be approved by the Board.

 

204.3During the fiscal year, the President shall recommend to the Board for its approval modifications of the financial plan based on changes in the District appropriation, actual or projected revenues, cost of programs and operations, academic program needs, or other factors. Reprogramming of appropriated budget authority shall be in accordance with applicable District law.

 

204.4The President shall make timely recommendations to the Board for the establishment or modification of tuition, fees, and other assessments to be paid by students of the University.

 

204.5The President shall make recommendations to the Board for a capital improvement program, including recommendations for the addition of a new project or a deletion, substantial modification, or change in the priority of an approved project for Board approval and shall provide all necessary back up documentation necessary not less than five (5) business days prior to any Board or Committee on Budget and Finance for review and consideration of approval.

 

204.6The President may negotiate and approve indirect cost rates to be applied to contracts and grants. The use of indirect cost funds shall be included in the annual financial plan.

 

204.7The President may approve the write-off of debts owed to the University deemed uncollectible, subject to ratification by the Board as part of the financial plan. The President shall ensure that adequate reserves are maintained to allow for uncollectible debts.

204.8The President may write off routine disallowed claims under grants and contracts against funds received from the federal government in reimbursement of indirect costs.

 

authority

District of Columbia Public Postsecondary Education Reorganization Act Amendments (Act), effective January 2, 1976 (D.C. Law 1-36; D.C. Official Code §§ 38-1202.0l(a); 38-1202.06)(3),(13) (2012 Repl. & 2015 Supp.)).

source

Final Rulemaking published at 40 DCR 3353 (May 21, 1993); as amended by Final Rulemaking published at 57 DCR 6156, 6158 (July 16, 2010); as amended by Final Rulemaking published at 63 DCR 3767 (March 11, 2016).