Section 8-B3006. SIMPLIFIED PROCUREMENT PROCEDURES

 

3006.1The CCO has the authority to use the simplified procurement procedures set forth in this section for the procurement of supplies, services, books and equipment when the total amount of the procurement does not exceed one hundred thousand dollars ($100,000).

 

3006.2For each procurement in an amount over ten thousand dollars ($10,000) but less than one hundred thousand dollars ($100,000) the CCO shall solicit quotations from at least three (3) sources to promote competition to the maximum extent practicable and to ensure that the purchase is in the best interests of the University considering price and other factors (including the administrative cost of the purchase).

 

3006.3The CCO may solicit at least three (3) oral price quotations for procurements over ten thousand dollars ($10,000) up to twenty-five thousand dollars ($25,000).

 

3006.4The CCO shall solicit at least three (3) written price quotations for procurements over twenty-five thousand dollars ($25,000) up to one hundred thousand dollars ($100,000).

 

3006.5The CCO shall maintain records of all oral and written price quotations in the procurement file for each requirement.  The records shall include the names of the sources contacted, the price(s) and other terms quoted.

 

3006.6The CCO shall ensure that procurements are not split, parceled, divided or purchased over a period of time to circumvent the dollar limitations for use of simplified procurement procedures.

 

3006.7The CCO shall use the simplified procurement procedure that is most suitable, economical and efficient based on the circumstances of each procurement.

 

3006.8The CCO shall establish and maintain a simplified procurement procedure source list to include sources for micro-purchases.

 

3006.9The CCO shall retain records supporting all oral and written quotations for three (3) years.

 

 

authority

D.C. Official Code § 38-1202.01 (2001 ed.)

source

Final Rulemaking published at 57 DCR 2630 (Mar. 2010).