Section 8-B3019. SOLE SOURCE PROCUREMENT

 

3019.1The CCO shall take reasonable steps to avoid using sole source procurement except in circumstances when it is both necessary and in the best interest of the University.  The CCO shall take action, whenever possible, to avoid the need to continue to procure the same supply, service or construction without competition.

 

3019.2The CCO shall determine the format used to request a proposal for a sole source procurement.

 

3019.3The CCO shall not award a contract on a sole source basis when the justification is based on lack of sufficient time to complete the competitive process through the competitive sealed bidding or competitive sealed proposal method of procurement, unless a legitimate emergency, as defined in Section 3020 exists.

 

3019.4The CCO shall prepare a written determination and findings (D&F) that justifies the use of each sole source procurement.  The President or the President’s designee shall approve all D&Fs in excess of one hundred thousand ($100,000) before issuance of a solicitation.

 

3019.5Each D&F shall include the following:

 

(d) Designation that the requirement is a sole source D&F;

(b)   A description of the requirement, including the estimated cost;

 

I   (i) A description of the factors that qualify the requirement as a sole

source procurement such that the requirement is available from one source or only one supplier with unique capabilities; or (ii) a discussion of the proposed contractor’s unique qualifications that  qualify the proposed contractor for a sole source award;

 

(d)   A statement that the anticipated costs to the University will be fair and reasonable; and

 

(e) Any other relevant facts to support the use of a sole source procurement.

 

 

authority

D.C. Official Code § 38-1202.01 (2001 ed.)

source

Final Rulemaking published at 57 DCR 2630 (Mar. 2010).