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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 8. HIGHER EDUCATION |
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SubTilte 8-B. UNIVERSITY OF THE DISTRICT OF COLUMBIA |
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Chapter 8-B30. UNIVERSITY PROCUREMENT RULES |
Section 8-B3020. EMERGENCY PROCUREMENTS
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3020.1The CCO may award a contract on an emergency basis if the requirement is essential to handle an existing or imminent emergency situation, including, but not limited to, any situation or condition which would threaten the health, safety, or welfare of the University community or severely hamper the ability of the University to accomplish its educational mission.
3020.2Emergency procurement procedures shall not be used for contracts exceeding ninety (90) days, unless such a term is essential to respond to the emergency situation.
3020.3The CCO shall not be required to publicize emergency solicitations or contract awards for emergency requirements.
3020.4The CCO shall take steps to maximize competition by soliciting bids or proposals from as many potential offerors as possible.
3020.5The CCO shall prepare a written D&F to justify emergency procurements. Each emergency D&F shall include the following:
(a) The description of the proposed procurement action;
(b) A description of the emergency;
(c) The estimated value or cost;
(d) A description of the efforts made to ensure that bids or proposals are received from as many potential sources as possible.
(e) A determination that the anticipated costs to the University will be fair and reasonable in light of the emergency conditions; and
(f) Any other relevant facts that support the emergency justification.
3020.6The CCO shall determine the appropriate format to solicit bids or proposals on an emergency basis.