Section 8-B431. COLLECTION OF DEBTS TO THE UNIVERSITY

 

431.1If an employee in default on his or her indebtedness to the University has executed a District government form requesting the District to pay the employee's salary or wages directly to an account in a financial institution, the request shall automatically be cancelled in order to permit the employee's net payroll check to be sent to the Office of the Comptroller to pay off outstanding indebtedness. Any difference shall be paid to the employee.

 

431.2Any person whose employment with the University has terminated shall account for and pay all sums and return property that has been determined to be owed to the University. This shall include sums owed on defaulted financial assistance loans.

 

431.3The University shall have five (5) working days, after receipt of written notice from an employee or responsibility center manager of a proposed termination, to determine what funds and property have not been accounted for.

 

431.4An employee shall be given a written statement which sets forth any sums due and property (with a dollar value assigned) which has not been returned. The employee shall then have one (1) business day to pay the amount due, return the property, or provide a satisfactory written explanation.

 

431.5The President, or a designee, shall make a prompt determination and adjust the claim as he or she deems appropriate. Any sum determined to be owed shall be withheld from the employee's final paycheck.

 

431.6Job applicants and current employees who are former or currently enrolled students, as a condition for future employment or the renewal of an appointment, shall repay in full all indebtedness to the University in accordance with the repayment terms and condition applicable in each case.

 

431.7Current employees who are in default on repayment of financial assistance loans shall be required to bring payments up-to-date through automatic payroll deductions through the Office of the Comptroller with appropriate advance notice.

 

431.8Until all indebtedness to the University has been repaid, current or former students who are in default on their indebtedness to the University shall be placed on the financial "bar" listing, and shall be denied the following privileges:

 

(a)Enrollment;

 

(b)Receipt of any type of financial assistance from the University;

 

(c)Release of academic or financial aid transcripts by the University; and

 

(d)The right to participate in any program or activity sponsored by the University.

 

431.9All persons in default on their financial obligations shall be subject to court proceedings as a final means to collect the amount owed.