4719843 Resolution 20-395, “Contract No. DCPL-2009-C-0004B Modification Approval and Payment Authorization Emergency Declaration Resolution of 2014”

A RESOLUTION

                                                        

20-395  

 

IN THE COUNCIL OF THE DISTRICT OF COLUMBIA

 

January 7, 2014

 

 

To approve, on an emergency basis, Option Year Four to Contract No. DCPL-2009-C-0004B with Baker & Taylor, Inc., for the purchase of new books, electronic materials, and other book-related services for the District of Columbia Public Library (“DCPL”) and authorize payment for those services received and to be received under the contract. 

 

RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this resolution may be cited as the “Contract No. DCPL-2009-C-0004B Modification Approval and Payment Authorization Emergency Declaration Resolution of 2014”.

 

Sec. 2. (a)  There exists a need to approve Option Year Four to Contract No. DCPL-2009-C-0004B with Baker and Taylor, Inc., to provide new books and other book-related services and to authorize payment for the book services received and to be received under the contract.

(b)  On January 21, 2013, the DCPL agreed to exercise Option Year Four to Contract No. DCPL-2009-C-0004B with Baker and Taylor, Inc., to provide books, electronic materials, programmatic initiatives support, and other book-related services for the contract period of January 21, 2013, to January 20, 2014, in the not to exceed amount of $995,000.00.

(c)   On November 21, 2013, by Modification No. 7, the DCPL’s Procurement Office proposed an increase to the contract ceiling for the contract period of January 21, 2013, to January 20, 2014, by $300,000.00, from $995,000.00 to a new contract amount of $1,295,000.00.

(d)  DCPL now seeks Council approval to increase the total not to exceed amount for the period from January 21, 2013, to January 20, 2014, to a total increased contract amount of $1,295,000.00.

(e)  Approval is necessary to allow the payment for these vital services. Without this approval, Baker and Taylor, Inc., cannot be paid for services provided in excess of $1 million over the previously approved amount for the period from January 21, 2013, to January 20, 2014.

 

Sec. 3.  The Council of the District of Columbia determines that the circumstances enumerated in section 2 constitute emergency circumstances making it necessary that the Contract No. DCPL-2009-C-0004B Modification Approval and Payment Authorization Emergency Act of 2014 be adopted after a single reading.

 

Sec. 4.  This resolution shall take effect immediately.