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DEPARTMENT OF HUMAN SERVICES
NOTICE OF FINAL RULEMAKING
The Director of the Department of Human Services (Department), pursuant to the authority set forth in sections 7, 28, 30 and 31 of the Homeless Services Reform Act of 2005 (HSRA), effective October 22, 2005 ( D.C. Law 16-35; D.C. Official Code §§ 4-753.01, 4-755.01,
4-756.01 and 4-756.02 (2006 Supp.)), Mayor’s Order 2006-20, dated February 13, 2006, and Mayor’s Order 2007-80, dated April 2, 2007, hereby gives notice of the adoption of the following new Chapter 76 of Title 29 of the District of Columbia Municipal Regulations, entitled “Homelessness Prevention and Rapid Re-Housing” (“HPRP” or “Program”) as final rulemaking.
Notice of Emergency and Proposed Rulemaking was published in the D.C. Register on March 12, 2010, at 57 DCR 2116. During the comment period, one (1) set of comments were received. Some technical changes were made that clarified the proposed rules without impacting the substance of the proposed rules. Notice of Emergency and Proposed Rulemaking was re-published in the D.C. Register on July 9, 2010, at 57 DCR 5973. This Proposed Rulemaking was submitted to the Council on July 13, 2010, for a 45-day period of review as required by section 31 of the HSRA. As the 45-day review period expired without action by the Council to approve or disapprove the proposed rules, the proposed rules have been deemed approved. Final action to adopt these rules was taken on February 10, 2011. Minor technical changes were made. These final rules will be effective upon publication of this notice in the D.C. Register.
The purpose of the new chapter is to establish rules to administer the District of Columbia’s Homelessness Prevention and Rapid Re-Housing Program. The purpose of the HPRP is to provide homelessness prevention assistance to households who would otherwise become homeless – many due to economic crisis – and to provide assistance to rapidly re-house persons who are homeless and have the capacity to quickly achieve stable housing independent of assistance from this Program.
Add the following new Chapter 76 to Title 29 of the District of Columbia Municipal Regulations to read as follows:
CHAPTER 76 HOMELESSNESS PREVENTION AND RAPID RE-HOUSING PROGRAM
7600 SCOPE
7600.1 The purpose of the Homelessness Prevention and Rapid Re-Housing Program (“HPRP” or “Program”) is to provide homelessness prevention assistance to households who would otherwise become homeless – many due to economic crisis – and to provide assistance to rapidly re-house persons who are homeless and have the capacity to quickly achieve stable housing independent of HPRP assistance.
7600.2 The provisions of this chapter shall provide the application process, eligibility criteria, benefit determination, and appeal procedures for the Program.
7600.3 Nothing in these rules shall be interpreted to mean that HPRP assistance is an entitlement. This Program shall be subject to annual appropriations and the availability of funds.
7600.4 The Department of Human Services (Department) may execute contracts, grants, and other agreements as necessary to carry out the Program.
7601 APPLICATION PROCESS
7601.1 Each application shall be in writing on a form prescribed by the Department and signed by the applicant under penalty of perjury. If the applicant is married and living with a spouse, both spouses shall sign the application as an applicant unit (hereinafter “applicant”).
7601.2 An authorized representative may apply on behalf of the applicant, if the applicant provides a written and signed statement stating why the applicant cannot apply in person and the name and address of the person authorized to act on the applicant’s behalf.
7601.3 If requested by an applicant with a disability, or the authorized representative of an applicant with a disability, the Provider shall assist such applicant or authorized representative with any aspect of the application process necessary to ensure that the applicant with a disability has an equal opportunity to submit an application.
7601.4 The Department shall provide application forms and the Provider shall accept applications from each applicant who requests assistance.
7601.5 At the time of application, each applicant shall be provided with a clear, concise, written notice containing the applicant’s rights and responsibilities and the Provider’s responsibilities with respect to the Program. The Provider shall request that all applicants sign a document acknowledging receipt of this notice.
7601.6 As part of the application process, all applicants shall sign a release form authorizing the Provider to obtain or verify information necessary to process the application.
7601.7 In order to receive HPRP assistance, a household shall participate in an initial consultation with either the HPRP outreach team or the HPRP Provider to determine the appropriate type of assistance to meet their housing needs and shall receive an eligibility determination from an HPRP Provider.
7601.8 Each applicant shall cooperate fully in establishing his or her eligibility, including the basis of the applicant’s homelessness or risk of homelessness, and the extent of the need. This shall include, but not be limited to, providing documentation or collateral proof of:
(a) Household composition;
(b) Employment status and employment history;
(c) Income and assets;
(d) Household expenses;
(e) Facts and circumstances surrounding homelessness or risk of homelessness;
(f) Financial and other assets available or obtainable in the short-term to support housing stability; and
(g) Facts and circumstances surrounding financial and other barriers to housing stability.
7601.9 The Provider shall give to each applicant a written request specifying the information needed to complete the application and the Provider shall discuss with the applicant how to obtain the information. The application is complete when all required information is furnished.
7601.10 The Provider may use documents, telephone conversations, personal and collateral interviews, reports, correspondence, and conferences to verify applicant information.
7601.11 The Provider shall complete the eligibility and assistance determination in as short a time as possible but not later than ten (10) calendar days after the date of a completed application. The Provider shall not be responsible for delays caused by:
(a) The applicant’s failure to supply information to document facts stated in the completed application without which eligibility or benefits cannot be determined;
(b) The inability to contact the applicant;
(c) Evidence of misrepresentation in the application;
(d) Delay by a third party from whom the Provider has requested information and over whom the Provider has no control; or
(e) Any other delay in receipt of information or documentation necessary to complete the application over which the Provider has no control.
7601.12 If an applicant is expected to lose their housing in less than ten (10) calendar days following the date of application, the Provider shall take all reasonable steps to process the application in an expedited manner in time to prevent the loss of housing if the applicant meets all eligibility criteria and a delay in processing the application is not caused by the failure of the applicant to provide documentation necessary for making an eligibility or assistance determination.
7601.13 The Provider shall create and maintain in the applicant’s or participant’s file a clear and detailed documentation of the Program’s eligibility determination of each applicant, particularly as it relates to the household’s eligibility for homelessness prevention assistance in accordance with subsection 7603.1(b), and the household’s demonstration that it has no other housing options identified and that the household lacks the financial resources and support networks needed to obtain immediate housing or remain in its existing housing in accordance with subsection 7603.1(f).
7601.14 If an applicant is determined eligible for HPRP assistance, the Provider shall give to the applicant a Notice of Eligibility and Assistance Determination and include in this notice:
(a) A clear statement of the eligibility determination;
(b) A clear and detailed statement of the assistance for which the applicant has been determined eligible, the amount of the assistance, if applicable, and the computation of assistance, if applicable;
(c) A clear statement of the HPRP requirement that all HPRP participants shall be re-evaluated and eligibility re-determined at least once every three (3) months for any HPRP rental assistance or case management lasting longer than three (3) months.
(d) Any information required from the recipient to authorize the Provider to proceed with the disbursement of the HPRP assistance to the appropriate vendor(s); and
(e) A clear and complete statement of the client's right to appeal the eligibility or assistance determination through fair hearing and administrative review proceedings in accordance with section 7611, including the appropriate deadlines for instituting the appeal.
7601.15 If an applicant is determined eligible and given a Notice of Eligibility and Assistance Determination, but the specific computation of assistance cannot be completed until a later date, the provider shall reissue the Notice of Eligibility and Assistance Determination with the updated computation worksheet and a confirmation of assistance when all information necessary to complete it has been received.
7601.16 If an applicant is determined ineligible for HPRP assistance, the Provider shall give to the applicant a Notice of Eligibility and Assistance Determination and include in this notice:
(a) A clear statement of the denial of eligibility;
(b) A clear statement of the factual basis for the denial;
(c) A reference to the statute, regulation, or policy pursuant to which denial was made; and
(d) A clear and complete statement of the client's right to appeal the denial through fair hearing and administrative review proceedings pursuant to section 7611, including the appropriate deadlines for instituting the appeal.
7601.17 An application shall be considered abandoned if the applicant has not obtained and provided to the Provider the required information for eligibility and assistance determination within sixty (60) calendar days of the date of application.
7602 APPLICANT UNIT
7602.1 The applicant unit shall be composed of each individual who lives in the same household and whose needs, assets, and income are combined to determine eligibility.
7602.2 The applicant unit shall include:
(a) Persons related by full or half blood;
(b) Persons related by legal adoption;
(c) Persons related by marriage, including stepchildren and unmarried parents of a common child who live together; or
(d) Persons with legal responsibility for an unrelated minor child, or an unrelated adult with a disability.
7602.3 The applicant unit may include any person not included by subsection 7602.2, regardless of blood relationship, age, or marriage, whose history and statements reasonably tend to demonstrate that they intend to remain together as a family unit.
7602.4 A person temporarily away from home due to employment, hospitalization, vacation, or a visit shall be considered to be living in the household. A minor child who is away at school is considered to be living in the household if he or she returns to the home on occasional weekends, holidays and during the summer vacations.
7602.5 An applicant unit may be comprised of a single individual.
7602.6 The name of a non-household member on a rental lease shall have no effect on eligibility, except that receipt of benefits under sections 7607 through 7610 shall be conditioned on:
(a) The applicant documenting that he or she is responsible for the payment; and
(b) Both the applicant and the landlord agreeing to change the lease to reflect only the applicant’s name, unless the name of the non-household member is a co-signor required by the landlord.
7603 ELIGIBILITY CRITERIA
7603.1 An applicant unit, whether an individual or family, shall be eligible to receive HPRP assistance if the applicant unit:
(a) Is currently homeless, because the applicant unit:
(1) Lacks a fixed, regular residence that provides safe housing, and lacks the financial means to acquire such a residence immediately, including victims of domestic violence who cannot remain in their present housing for safety reasons; and
(2) Has a primary nighttime residence that is:
(A) A supervised publicly or privately operated shelter or transitional housing facility designed to provide temporary living accommodations;
(B) A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings; or
(C) A hospital or other institution for the last one hundred and eighty (180) days or less, but who had, immediately prior to entry into the hospital or institution, a primary nighttime residence that meets the requirements of subparagraph (A) or (B) of this subparagraph; or
(b) Is housed but is at imminent risk of becoming homeless because the applicant:
(1) Faces imminent loss of current housing;
(2) Lacks the financial means to retain current housing or obtain alternate housing, due to:
(A) A sudden and significant loss of income;
(B) Significant financial barriers to housing, including significant medical debt, credit issues; or
(C) Other significant but temporary or situational financial crisis;
(3) Lacks the support network to retain current housing or obtain alternate housing; and
(4) Has no other housing options identified.
(c) Is a resident of the District of Columbia as defined by section 503 of the District of Columbia Public Assistance Act of 1982, effective April 6, 1982 (D.C. Law 4-101; D.C. Official Code § 4-205.03);
(d) Is living in the District of Columbia at the time of application. For purposes of this section, the applicant household shall be considered living in the District of Columbia if the household:
(1) Is homeless, physically present in the District, and not a resident of another state; or
(2) Is maintaining a home in the District as his or her principal residence.
(e) Has a combined current gross income, as determined in accordance with subsections 7603.10 and 7603.11, in the thirty (30) day period immediately preceding the date of application, at or below fifty percent (50 %) of the current Area Median Income (AMI) for the District of Columbia as determined annually by the United States Department of Housing and Urban Development (HUD).
(f) Demonstrates that the applicant household has no other available resources for retaining or obtaining stable housing, including resources available from family, friends, or a community resource or demonstrates the presence of additional challenges that are associated with an increased risk of homelessness, including mental or physical health issues, substance abuse, recent homelessness, child welfare involvement, recent institutional care, or other such challenges, and which the applicant can demonstrate may increase their risk of homelessness. Household assets, as set forth in subsection 7603.13, shall be taken into account in accordance with subsection 7603.12, in determining whether a household has other available financial resources sufficient to obtain or maintain housing under this section.
(g) Demonstrates that there is a reasonable expectation that the applicant will have the capacity to obtain or retain stable housing within an eighteen (18) month period or less, particularly for applicants seeking either rental assistance or payment of rental or utility arrearages. Failure to demonstrate that the household will be reasonably likely to sustain stable housing following HPRP assistance may result in a denial of eligibility for some or all HPRP benefits.
7603.2 Those HPRP applicants that have received Emergency Rental Assistance Program (ERAP) benefits within the last eighteen (18) months, whether applying for the same or a different financial benefit as that received under ERAP, shall be required to credibly demonstrate why the household believes it can meet the subsection 7603.1(g) eligibility requirement and not need additional assistance to obtain or retain housing.
7603.3 An HPRP applicant or HPRP participant determined eligible under this section shall be subject to a re-evaluation and a re-determination of eligibility at least once every three (3) months for any HPRP rental assistance or case management lasting longer than three (3) months.
7603.4 If two (2) unrelated individuals are joint parties to a lease, the HPRP Provider shall consider total household income to determine eligibility (i.e., either the whole household is eligible for assistance, or the whole household is not).
7603.5 An applicant unit shall not be eligible for HPRP rental assistance if the household is receiving rental assistance for the same time period through another federal, state or local housing subsidy program.
7603.6 An applicant unit shall not be eligible for HPRP utility assistance if the household is receiving a rental subsidy for the same time period through another federal, state, or local housing subsidy program that provides a utility allowance or the equivalent.
7603.7 An adult applicant shall be denied HPRP assistance if the household’s housing crisis is the result of his or her refusal without “good cause” to accept employment or training for employment.
7603.8 An applicant shall be considered to have refused employment or training if the applicant:
(a) Voluntarily quit employment or a bona fide training program within three (3) months prior to application; or
(b) Rejected an employment or a bona fide training program opportunity within the three (3) months prior to the application.
7603.9 “Good Cause” reasons for voluntarily quitting a job or not participating in an employment training program include circumstances beyond the individual’s control, such as, but not limited to, the following, when the applicant can show, with reliable or credible information, that:
(a) Wages are below the minimum wage;
(b) The applicant is physically or mentally unable to perform the work or gain access to the worksite;
(c) Working conditions violate health, safety, or worker’s compensation regulations and present a substantial risk to health or safety;
(d) The employer discriminated against the applicant based on race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, status as a victim of an intrafamily offense, or place of residence or business in violation of D.C. Official Code §§ 2-1401.01, et seq. (D.C. Law 2-38, effective December 13, 1977);
(e) The requirements of the job would be contrary to his or her religious beliefs;
(f) There existed a household emergency (including domestic violence);
(g) The resignation is recognized by the employer as retirement;
(h) Child care, which is necessary for the adult applicant to accept work or training, is not available; or
(i) The applicant could not maintain work or participate in a training program because it was necessary for the applicant to take care of a family member who is either ill or has a disability.
7603.10 Current gross income for purposes of subsection 7603.1(e) shall include the following types of income, except that any income recently terminated shall not be included:
(a) The full amount, before any payroll deduction, of wages and salaries, overtime pay, commissions, fees, tips, and bonuses, and other compensation for personal services;
(b) The net income from operation of a business or profession. Expenditures for business expansion or amortization of capital indebtedness shall not be used as deductions in determining net income. An allowance for depreciation of assets used in a business or profession may be deducted, based on straight line depreciation, as provided in Internal Revenue Service regulations. Any withdrawal of cash or assets from the operation of a business or profession will be included in income, except to the extent the withdrawal is reimbursement of cash or assets invested in the operation by the family;
(c) Interest, dividends, and other net income of any kind from real or personal property greater than one thousand dollars ($1,000) per year. Expenditures for amortization of capital indebtedness shall be used as deduction in determining net income. An allowance for depreciation is permitted only as authorized in paragraph (b) of this subsection. Net income from assets will be included in Annual Income for the purposes of this title if net income from assets exceeds one thousand ($1,000). Notwithstanding this threshold, all assets with a value greater than fifteen thousand dollars ($15,000) must be reported annually. Regardless of the value of the assets, imputed income from assets will not be included in Annual Income.
(d) The full amount of periodic payments received from social security, annuities, insurance policies, retirement funds, pensions, disability or death benefits and other similar types of periodic receipts, including a lump-sum payment for the delayed start of a periodic payment;
(e) Payments in lieu of earnings such as unemployment and disability compensation, worker's compensation and severance pay;
(f) Welfare Assistance. If the welfare assistance payment includes an amount specifically designated for shelter and utilities that is subject to adjustment by the welfare assistance agency in accordance with the actual cost of shelter and utilities, the amount of welfare assistance income to be included as income shall consist of the following:
(1) The amount of the allowance or grant exclusive of the amount specifically designated for shelter or utilities; plus
(2) The maximum amount that the welfare assistance agency could in fact allow the family for shelter and utilities. If the family's welfare assistance is ratably reduced from the standard of need by applying a percentage, the amount calculated shall be the amount resulting from one application of the percentage;
(g) Periodic and determinable allowances, such as alimony and child support payments, and regular contributions or gifts received from persons not residing in the dwelling;
(h) All regular pay, special pay and allowances of a member of the Armed Forces (whether or not living in the dwelling) who is head of the family, spouse, or other person whose dependents are residing in the unit; and
(i) Any earned income tax credit to the extent it exceeds income tax liability.
7603.11 Current gross income does not include such temporary, nonrecurring or sporadic income as the following:
(a) Casual, sporadic or irregular gifts;
(b) Amounts that are specifically for or in reimbursement of the cost of medical expenses;
(c) Lump-sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker's compensation), capital gains and settlement for personal or property losses;
(d) Amounts of educational scholarships paid directly to the student or to the educational institution, and amounts paid by the government to a veteran, for use in meeting the costs of tuition, fees, books and equipment. Any amounts of such scholarships, or payments to veterans not used for the above purposes that are available for subsistence are to be included in income;
(e) The hazardous duty pay to a family member in the Armed Forces away from home and exposed to hostile fire;
(f) Income from employment of children (including foster children) under the age of eighteen (18) years;
(g) Payments received for the care of foster children; and
(h) Amounts specifically excluded by any other Federal statute from consideration as income for purposes of determining eligibility or benefits under a category of assistance programs that includes assistance under any program to which the exclusions of 24 CFR 5.609(c) apply, including:
(1) The value of the allotment provided to an eligible household for coupons under the Food Stamp Act of 1977 (7 U.S.C. §§ 2011-2029);
(2) Relocation payments made under title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. §§ 4621-4638);
(3) Payments to volunteers under the Domestic Volunteer Service Act of 1973 (42 U.S.C. §§ 5044(f), 5058);
(4) Payments or allowances made under the Department of Health and Human Services' Low-Income Home Energy Assistance Program (42 U.S.C. §§ 8621-8629); and
(5) Payments received from the Job Training Partnership Act (29 U.S.C. 1552(b)).
7603. 12 Household assets shall be taken into account in determining whether a household has other available financial resources sufficient to obtain or maintain housing under subsection 7603.1(f), as follows:
(a) If a household’s current gross income, determined pursuant to subsection 7603.1(e), plus the household’s combined assets, as set forth in subsection 7603.6, exceeds fifty percent (50%) of the current Area Median Income (AMI) for the District of Columbia as determined annually by HUD, the household is not eligible for HPRP assistance;
(b) If thirty percent (30%) of a household’s monthly income, based on the current gross income determined in accordance with subsection 7603.1(e), plus one twelfth (1/12) of the household’s combined assets, as set forth in subsection 7603.6, exceeds the amount of the specific HPRP assistance sought (e.g., security deposit or rental assistance, or the respective cap, whichever is less) the household is not eligible for HPRP assistance; and
(b) If thirty percent (30%) of a household’s monthly income, based on the current gross income determined in accordance with subsection 7603.1(e), plus one twelfth (1/12) of the household’s combined assets, as set forth in subsection 7603.6, is less than the amount of the specific HPRP assistance sought (e.g., security deposit or rental assistance) the household shall only be eligible for HPRP assistance in the amount of the difference between the amount of the HPRP assistance sought or the respective HPRP cap, whichever is less.
7603. 13 An asset is cash or items that could be converted to cash quickly and includes the real or personal property and investments that a household may possess, including assets that are owned by more than one person, but allow unrestricted access to the applicant. Assets include:
(a) Amounts in checking and saving bank accounts.
(b) Stocks, bonds, savings certificates, money market funds, and other investment accounts.
(c) The cash value of trusts that may be withdrawn by the household.
(d) IRA, Keogh and similar retirement savings accounts, even when early withdrawal will result in a penalty.
(e) Lump sum receipts of cash received and accessible by household, such as inheritances, capital gains, lottery winnings, insurance settlements, and other claims.
7604 COMPUTATION OF HPRP ASSISTANCE
7604.1 The following shall apply to determinations of HPRP benefits.
7604.2 Computation of the HPRP applicant’s or participant’s contribution for security deposit and first month rent (section 7607), utility arrearage and utility deposit (section 7608), and rental arrearage (section 7610) shall be calculated based on the net income and assets available to the applicant unit within the last thirty (30) days prior to application and may taken into account necessary and reasonable expenditures incurred during that time period.
7604.3 Computation of the HPRP applicant’s or participant’s contribution for rental assistance (section 7609) shall be made in accordance with section 7609.3.
7605 HOMELESSNESS PREVENTION AND RAPID RE-HOUSING ASSISTANCE
7605.1 HPRP assistance may include those categories of assistance specified in sections 7606, 7607, 7608, 7609 and 7610.
7605.2 HPRP assistance shall be “needs-based,” meaning that the assistance provided shall be the minimum amount as determined by the Provider needed to prevent the HPRP applicant or participant from becoming homeless or returning to homelessness in the near term.
7605.3 The Program shall not be obligated to provide a monetary amount for a requested service if a less costly alternative is available.
7605.4 In addition to any dollar caps on benefits set forth in this chapter, the total HPRP financial assistance to a participating household shall not exceed eighteen (18) months. The following HPRP benefits shall count toward the eighteen (18) month maximum allowed: rental arrearages, utility arrearages, security deposit, utility deposit, first month’s rent, and rental assistance. A HPRP payment provided for a part or the whole of any month shall be counted as one (1) month’s assistance for purposes of calculating the eighteen (18) month limit on HPRP assistance. Similarly, any ERAP benefits received by the applicant unit in the eighteen (18) months preceding the application to HPRP shall also count toward the HPRP eighteen (18) month limit.
7605.5 The Provider shall not make benefit payments directly to the applicant household, but only to third parties, such as a landlord or utility company.
7605.6 Receipt of HPRP assistance under sections 7607, 7609, and 7610 is conditioned on the applicant being able to demonstrate that the applicant is a leaseholder whose name is on the lease and that the rental unit meets HUD’s “Rent Reasonableness” standard. HUD defines Rent Reasonableness to mean that the total rent charged for a unit must be reasonable in relation to the rents being charged during the same time period for comparable units in the private unassisted market and must not be in excess of rents being charged by the owner during the same time period for comparable non-luxury unassisted units.
7605.7 HPRP assistance under sections 7607, 7608, 7609, and 7610 shall be provided only for housing units located within the District of Columbia. Any unit constructed before 1978 in which a child under the age of six (6) will be residing must comply with the Lead-Based Paint Poisoning Prevention Act, 42 U.S.C. 4822, and implementing regulation, 24 C.F.R. part 35, subparts A, B, M, and R.
7605.8 An HPRP provider may not approve or issue an HPRP benefit for a housing unit that is owned by the HPRP provider, its parent, subsidiary or an affiliated organization of the HPRP Provider.
7605.9 Only in the rare circumstance where payment is required by a vendor or a controlling government authority, including but not limited to a court or federal marshals, may the benefit payment be made in the form of cash. In all other cases, all HPRP assistance payments shall be in the form of non-cash direct vendor payments.
7605.10 HPRP benefits approved in accordance with sections 7607, 7608, 7609, or 7610 that are not utilized within sixty (60) days after approval may be forfeited absent a showing that the applicant or recipient has made reasonable efforts to use the assistance or good cause as to why the applicant or recipient could not expend the benefits.
7606 HOUSING RELOCATION AND HOUSING STABILIZATION SERVICES
7606.1 HPRP assistance may be provided through housing relocation and stabilization services, which may include:
(a) Outreach and engagement activities to make persons aware of the availability of HPRP and similar services;
(b) Assessment and case management services related to meeting the housing stabilization needs of program participants;
(c) Housing search and placement services, including tenant counseling;
(d) Legal services related to the HPRP program goals; and
(e) Referral to services that can assist with securing utilities, making moving arrangements, engaging representative payee services, credit counseling and credit repair services, and moving assistance.
7607 SECURITY DEPOSIT AND FIRST MONTH’S RENT
7607.1 HPRP assistance may be provided to pay for security deposits for eligible program participants.
7607.2 The maximum HPRP payment for a security deposit shall be the actual amount of the deposit, which may not exceed more than the cost of one (1) month’s unsubsidized rent, which must meet HUD’s Rent Reasonableness standard, up to one thousand five hundred dollars ($1,500) for an individual and up to two thousand two hundred dollars ($2,200) for a family.
7607.3 The security or damage deposit payment shall be made directly to the landlord.
7607.4 HPRP assistance may be provided to pay the first month’s rent for an eligible applicant where:
(a) The first month’s rent must be paid in conjunction with the security deposit;
(b) The applicant unit has no other means available for paying the first month’s rent at the time it is required; or
(c) Neither short nor medium term HPRP rental assistance is necessary to stabilize the housing of the applicant unit.
7607.5 The maximum HPRP payment for first month’s rent shall not exceed the actual amount of one (1) month’s unsubsidized rent, which must meet HUD’s Rent Reasonableness standard, up to one thousand five hundred dollars ($1,500) for an individual and up to two thousand two hundred dollars ($2,200) for a family.
7607.6 Any applicant unit coming directly from a transitional housing program that requires an escrow account for purposes of obtaining permanent housing shall demonstrate why they do not have sufficient resources available for security deposit or first month’s rent.
7608 UTILITY ARREARAGE AND UTILITY DEPOSIT
7608.1 HPRP assistance may be provided to pay for utility arrearages.
7608.2 The HPRP assistance for utility arrearages shall not exceed two thousand five hundred dollars ($2,500) for an individual or three thousand five hundred dollars ($3,500) for a family. The HPRP program shall make the determination regarding the appropriate amount of the HPRP benefit in accordance with subsection 7605.2 and other provisions of this chapter. The maximum amounts provided in this section do not entitle an eligible household to the maximum allowed benefit, nor require the Provider to provide the maximum amount in HPRP assistance.
7608.3 HPRP assistance may be provided to pay a utility deposit to ensure that an eligible household receives utility services. Provision of a utility deposit as an HPRP benefit will be determined on a case-by-case basis by the HPRP Provider, taking into consideration the unique circumstances of the eligible household that makes a utility deposit necessary.
7609 RENTAL ASSISTANCE
7609.1 HPRP rental assistance is solely for the purpose of assisting eligible households to quickly achieve housing stability by assisting them to remain in their existing rental units or to obtain and remain in a new rental unit.
7609.2 As a condition of receipt of HPRP rental assistance, the applicant shall agree to:
(a) Enter into a lease and comply with the terms of such lease;
(b) Contribute up to thirty percent (30%) of their adjusted annual income toward the cost for housing, in accordance with subsection 7609.3;
(c) Accept a unit that meets the program unit criteria in accordance with subsection 7609.4; and;
(d) If applicable, apply for all public benefits and housing assistance for which the applicant is eligible, including applying for housing assistance from the District of Columbia Housing Authority.
7609.3 Each household shall contribute toward the cost for housing up to thirty percent (30%) of their adjusted annual income, determined in accordance with the District of Columbia Housing Choice Voucher Program (HCVP) regulations found at 14 DCMR § 6200. The HPRP rental assistance shall be the difference in the cost of housing. For purposes of this section, the cost of housing shall include the cost of utilities, as determined in accordance with the HCVP regulations found at 14 DCMR § 6200.
7609.4 Receipt of HPRP rental assistance is conditioned on living in a rental unit that passes a housing inspection and meets HUD’s “Rent Reasonableness” standard. HUD defines Rent Reasonableness to mean that the total rent charged for a unit must be reasonable in relation to the rents being charged during the same time period for comparable units in the private unassisted market and must not be in excess of rents being charged by the owner during the same time period for comparable non-luxury unassisted units.
7609.5 The initial rental assistance benefit (short-term rental assistance) shall not exceed the equivalent of rental costs accrued over a period of three (3) months.
7609.6 If a household receiving short-term rental assistance needs additional rental assistance to achieve housing stability, the Program shall evaluate the household for eligibility to receive additional months of medium-term rental assistance in accordance with subsection 7609.7. Upon determining the participant’s eligibility for additional rental assistance, the Program shall provide the household with a Notice of Eligibility and Assistance Determination in accordance with subsection 7601.14 or subsection 7601.16.
7609.7 For households receiving medium-term rental assistance, the HPRP Program shall evaluate the household for eligibility at least once every three months to receive up to three (3) additional months of medium-term rental assistance, for no more than a total of fifteen (15) months of medium-term rental assistance. Upon determining the participant’s eligibility for additional rental assistance, the Program shall provide the household with a Notice of Eligibility and Assistance Determination in accordance with subsection 7601.14 or subsection 7601.16.
7609.8 Households receiving medium-term rental assistance shall demonstrate their ability to eventually pay the full rental amount by paying an increasing share of the rental payment no less than at three month intervals coinciding with the three (3) month household recertification requirement set forth in subsection 7609.7. For purposes of this section, the household’s share shall not exceed thirty percent (30%) of their adjusted annual income, determined in accordance with subsection 7609.3.
7609.9 Households unable to meet the requirement to pay an increased share of the rental payment at the three month recertification shall be evaluated on a case-by-case basis to determine their continued eligibility based on their ability to demonstrate capacity to meet the HPRP housing stability requirement.
7609.10 Households receiving short or medium-term rental assistance shall be required to report any change in the household’s monthly income as soon as the change occurs.
7609.11 Upon written notification by the household of a change in the household’s monthly income, the HPRP Provider shall determine if there is a need to recalculate the amount of the household’s housing cost contribution, based on the following:
(a) If the household is reporting a decrease in monthly income of fifty dollars ($50.00) or more, a recalculation shall be conducted.
(b) If the recalculation pursuant to subsection (a) results in an increase in the amount of HPRP rental assistance, the change shall be effective the first day of the month (or the next day that rent is due) following completion of the calculation. The recalculation shall be completed within five (5) business days of receipt of written notice by the household of the decrease in household income and any documentation necessary for the Provider’s recalculation.
(c) If the household is reporting an increase in monthly income of one hundred dollars ($100.00) or more, a recalculation shall be conducted.
(d) If the recalculation pursuant to subsection (c) results in a decrease in the amount of HPRP rental assistance, the change shall be effective the first of the month (or on the day that rent is next due if different than the first of the month) following the month in which notice of the change in accordance with subsection 7609.12 is provided to the household, except that if the next day rent is due is less than fifteen (15) calendar days from the date the notice is either hand delivered or postmarked, the change in the HPRP rental assistance shall be effective the second month (or the second date upon which rent is due) following the month in which notice of the change made in accordance with subsection 7609.12 is provided to the household.
(e) Notice of a change in assistance pursuant to this section shall be made in accordance with subsection 7609.12.
7609.12 When a Provider calculates a change in HPRP rental assistance, pursuant to either a recertification under subsection 7609.6 or subsection 7609.7 or as a result of a reported change in income pursuant to subsection 7609.10, the Provider shall give to the participant household a Notice of Change in HPRP Rental Assistance. This notice shall include:
(a) A clear statement of the factual basis for the change in rental assistance;
(b) A reference to the regulation or policy pursuant to which the change was made;
(c) A clear and detailed statement of the household’s current HPRP rental assistance and the household’s current share of the housing costs;
(d) A clear and detailed computation of the new amount of HPRP rental assistance and the new amount of the household’s share of the housing costs;
(e) The effective date of the new amount of rental assistance in accordance with subsection 7609.11(b) or subsection 7609.11(d), whichever is applicable; and
(f) A clear and complete statement of the client's right to a reconsideration of the recalculation by the Department or the Department’s designee, if such reconsideration is requested within ten (10) calendar days of receipt of the Notice. A reconsideration shall be completed with five (5) business days of receipt by the designated reviewer of the household’s request for a reconsideration. The five (5) business day timeframe may be tolled if the reviewer has requested documentation necessary to the review and receipt of such documentation is pending and not within the control of the reviewer.
7609.13 Notice required by subsection 7609.12 shall be either hand-delivered to a member of the applicant household or mailed to the household by 1st class mail within twenty-four (24) hours of the Provider’s calculation of the change in the household’s rental assistance share. The date from which the timeliness of the notice is measured is either the date of hand-delivery or, if mailed, the date the notice is postmarked.
7609.14 The monthly HPRP rental assistance that may be issued per month shall not exceed one thousand five hundred dollars ($1,500) per month for individuals or two thousand two hundred dollars ($2,200) per month for families.
7610 RENTAL ARREARAGES
7610.1 HPRP assistance in the form of payment of rent arrearages may be provided to an eligible household to prevent homelessness if each of the following conditions is met:
(a) Eviction is imminent and documented by a Landlord and Tenant Court summons or referral, Writ of Restitution, Notice to Vacate or Quit, or correspondence from the landlord or his or her agent documenting that the applicant is a tenant and has a current rent arrearage of at least thirty (30) calendar days past due and that the landlord or his or her agent intends to take action to evict the tenant;
(b) Payment of the rent arrearage is necessary and will enable the applicant household to remain in the housing unit for which the arrears are being paid or payment of rent arrearages owed to a previous landlord is necessary for the household to obtain another unit.
(c) The cost of the rental unit and the related rental arrearage complies with HUD’s Rent Reasonable standard;
(d) The applicant can demonstrate that the household has the capacity to pay future rental payments. If the applicant household cannot demonstrate ability to pay future rental payments, the HPRP may condition eligibility for receipt of rental arrearage assistance on the household identifying and relocating to another rental unit with a rental payment the household can demonstrate ability to pay;
(e) The arrearage must be that of the applicant. If the lease or rental agreement is not in the applicant’s name, he or she must provide documentation that he or she is responsible for the arrearage. Both the applicant and the landlord must agree to change the lease to the applicant’s name; and
(f) Arrearage for any period caused by a rent strike may be paid only if any escrow money is first applied to the arrearage and the applicant agrees to resume regular payment of rent.
7610.2 The arrearage that may be paid with HPRP Rental Arrearage assistance may not exceed six (6) months of rental arrearages.
7610.3 In addition to the limitation set forth in subsection 7610.2, the HPRP assistance for rental arrearages shall not exceed five thousand dollars ($5,000) for an individual or six thousand five hundred ($6,500) for a family. The Provider shall make the determination regarding the appropriate amount of the HPRP benefit in accordance with subsection 7605.2 and other provisions of this chapter. The maximum amounts provided in this section do not entitle an eligible household to the maximum allowed benefit, nor require the Provider to provide the maximum amount in HPRP assistance.
7611 FAIR HEARING AND ADMINISTRATIVE REVIEW
7611.1 An applicant or participating HPRP household shall have ninety (90) calendar days following the receipt of a notice described in subsection 7601.14 or subsection 7601.16 to request a fair hearing, in accordance with the hearing provisions of section 26 of the Homeless Services Reform Act of 2005, effective October 22, 2005 (D.C. Law 16-35, D.C. Official Code § 4-764.41), for the action that is the subject of the notice.
7611.2 Upon receipt of a fair hearing request, the Department shall offer the appellant or his or her authorized representative an opportunity for an administrative review in accordance with section 27 of the Homeless Services Reform Act of 2005, effective October 22, 2005 (D.C. Law 16-35, D.C. Official Code § 4-764.42), except that if an eviction is imminent, the Department shall take all reasonable steps to provide an expedited administrative review to maximize resolution of the appeal in time to resolve the housing emergency and prevent the eviction.
7699 DEFINITIONS
The following terms shall have the meaning ascribed:
Authorized Representative – an individual who is at least eighteen (18) years of age, who is acting responsibly on behalf of the applicant, and has sufficient knowledge of the circumstances of the applicant to provide or obtain necessary information about the applicant, or a person who has legal authorization to act on behalf of the applicant.
Department – the District of Columbia Department of Human Services or its designated agent.
Equity – current market value of property less any lien indebtedness on the property and less reasonable expenses necessary to liquidate the property.
Household Member with a Disability – a member of the applicant unit who is disabled, as documented by medical evidence provided by a qualified professional or by participation in a program which conditions its eligibility on the documentation of disability.
Housing Stability – the ability to pay housing costs, including rent and utilities, necessary to retain housing without HPRP assistance.
Joint Legal Responsibility – the individual household members are named on the deed (as tenants in common or joint tenants), or rental lease.
Minor child – a child, including those by adoption, eighteen (18) years of age or younger.
SSI – the Supplemental Security Income for the Aged, Blind, and Disabled cash assistance program authorized by Title XVI of the Social Security Act of 1935, as amended (42 U.S.C. §§ 1381 to 1383f).
Provider – an organization that receives Homelessness Prevention and Rapid Re-Housing funds and is authorized to administer and deliver Homelessness Prevention and Rapid Re-Housing services.
Rent Reasonableness Standard – Rent Reasonableness is defined by the United States Department of Housing and Urban Development to mean that the total rent charged for a unit must be reasonable in relation to the rents being charged during the same time period for comparable units in the private unassisted market and must not be in excess of rents being charged by the owner during the same time period for comparable non-luxury unassisted units.
Rental Arrearages – amount due in unpaid rent, which may include reasonable late fees.
Rental Payment – a regular payment made by a tenant to an owner or landlord for the right to occupy or use property.
Security Deposit (also Damage Deposit) – a sum of money paid in advance that is required by the owner or landlord for leasing property as security against the tenant’s failure to fulfill the lease or security to cover damage to the rental premises.
Vendor – provider of a service or product, including but not limited to landlords.
Verification – documentation or collateral proof used to confirm the validity of an applicant’s circumstances.
